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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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Showing 50 real records
DEP
Agency: DEP • Date Issued: 2014-01-02T00:00:00.000 • Acceptance Status: Accepted
Agency
DEP
Date Issued
2014-01-02T00:00:00.000
Recommendation
DEP should require all employees to notify OGC in writing before engaging in outside activities. OGC should respond formally to these requests approving, denying and/or setting forth any and all conditions and restrictions upon such outside activities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-14T00:00:00.000
DEP
Agency: DEP • Date Issued: 2014-01-02T00:00:00.000 • Acceptance Status: Accepted
Agency
DEP
Date Issued
2014-01-02T00:00:00.000
Recommendation
OGC should be required to maintain all requests and responses received from and given to employees seeking authorization to engage in outside activities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-14T00:00:00.000
DEP
Agency: DEP • Date Issued: 2014-01-02T00:00:00.000 • Acceptance Status: Accepted
Agency
DEP
Date Issued
2014-01-02T00:00:00.000
Recommendation
DEP should update the Employee Handbook with these new requirements and notify all staff of same.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-14T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-01-02T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2014-01-02T00:00:00.000
Recommendation
DOC should promulgate a written policy regarding applications by retired COs seeking to obtain their shields.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2014-01-02T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2014-01-02T00:00:00.000
Recommendation
DOC should implement a system for tracking each application for a retired identification card and shield, including the name, dates and disposition of each request.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2014-01-02T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2014-01-02T00:00:00.000
Recommendation
DOC should consider assigning the appeals process by which a retired CO appeals a negative determination for a re-issued shield to a separate civilian unit of DOC.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2014-01-02T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2014-01-02T00:00:00.000
Recommendation
DOC should ensure that any shield issued to a retired MOS is marked prominently "RETIRED" so as not to be mistaken for an active duty MOS' shield.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2014-01-03T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-01-03T00:00:00.000
Recommendation
An inmate's methadone prescription should not be modified without an in-person consultation with a medical professional
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
FDNY
Agency: FDNY • Date Issued: 2014-01-03T00:00:00.000 • Acceptance Status: Accepted
Agency
FDNY
Date Issued
2014-01-03T00:00:00.000
Recommendation
Ensure that candidates meet stated age requirements before allowing them to sit for promotional or open competitive exams
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-06-03T00:00:00.000
DSNY
Agency: DSNY • Date Issued: 2014-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DSNY
Date Issued
2014-01-08T00:00:00.000
Recommendation
DSNY send out a department message once a week to district garages to remind all employees of General Orders 2010-06 & 2010-09, which prohibit unauthorized person(s) to access Department facilities and prohibit the use of its property or facilities for solicitation of any kind including financial transactions
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-06-24T00:00:00.000
DSNY
Agency: DSNY • Date Issued: 2014-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DSNY
Date Issued
2014-01-08T00:00:00.000
Recommendation
DSNY supervisors adhere to this policy and General Superintendents assigned to DSNY Field Inspection Audit Team conduct random site visits to ensure compliance with the anti solicitation policy
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-06-24T00:00:00.000
DSNY
Agency: DSNY • Date Issued: 2014-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DSNY
Date Issued
2014-01-08T00:00:00.000
Recommendation
In order to protect the anonymity of DSNY employees, DSNY garages should discontinue the practice of writing on a white board, of a common area, "80 Maiden Lane" next to the employees name. Also to discontinue the verbal notification of reporting to DOI's office during roll call.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-06-24T00:00:00.000
DEP
Agency: DEP • Date Issued: 2014-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DEP
Date Issued
2014-01-08T00:00:00.000
Recommendation
Surveillance footage for DEP North River should be kept for a minimum of sixty (60) to ninety (90) days as opposed to the current thirty (30) days
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-02-25T00:00:00.000
DEP
Agency: DEP • Date Issued: 2014-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DEP
Date Issued
2014-01-08T00:00:00.000
Recommendation
A supervisor should randomly view the captured footage and also view said footage in conjunction with the random audits your office has taken the initiative to institute as a result of this office’s inquiries into this matter
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-02-25T00:00:00.000
DEP
Agency: DEP • Date Issued: 2014-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
DEP
Date Issued
2014-01-08T00:00:00.000
Recommendation
Supervisors should be trained in accessing the video footage and properly retrieving and preserving said footage for evidence in criminal and administrative investigations
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-02-25T00:00:00.000
DDC
Agency: DDC • Date Issued: 2014-01-09T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2014-01-09T00:00:00.000
Recommendation
DDC should remind its contractors of the prohibitions against the acceptance of gratuities by City employees and that its contractors should not offer same to City employees
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-14T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2014-01-13T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-01-13T00:00:00.000
Recommendation
That DOHMH perform outreach to daycare owners to prevent them entering into any agreements for services that a third-party indicates is required by DOHMH.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-25T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-01-15T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-01-15T00:00:00.000
Recommendation
The B Post Officer in the Mental Health area be placed at a vantage point where he or she will have an unobstructed view of all the offices
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-01-15T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-01-15T00:00:00.000
Recommendation
Mirrors be placed on the roof of the hallway at different angles so that the B post Officer has full view of all the offices assigned to the Discharge Planner Counselors
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-01-15T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-01-15T00:00:00.000
Recommendation
The B Post Officer in the Mental Health area be placed at a vantage point where he or she will have an unobstructed view of all the offices
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2014-01-15T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-01-15T00:00:00.000
Recommendation
Mirrors be placed on the roof of the hallway at different angles so that the B post Officer has full view of all the offices assigned to the Discharge Planner Counselors
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Partially implemented
DOHMH
Agency: DOHMH • Date Issued: 2014-01-16T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2014-01-16T00:00:00.000
Recommendation
DPR and DOHMH should coordinate, with guidance form the Law Department, to ensure that regulations regarding mobile food vendors in front of the Met are enforced in a uniform manner.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-03-04T00:00:00.000
DPR
Agency: DPR • Date Issued: 2014-01-16T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2014-01-16T00:00:00.000
Recommendation
DPR and DOHMH should coordinate, with guidance form the Law Department, to ensure that regulations regarding mobile food vendors in front of the Met are enforced in a uniform manner.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-03-04T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2014-01-16T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2014-01-16T00:00:00.000
Recommendation
Capital Projects Division should update its Datawarehouse Emergency Contract section to include, for each contract, a description of what constitutes the matter as an emergency.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-04-02T00:00:00.000
DPR
Agency: DPR • Date Issued: 2014-01-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2014-01-23T00:00:00.000
Recommendation
DOI recommends that all of the employees assigned to the DPR Brooklyn Forestry Office attend a DOI Corruption Prevention Lecture and Conflict of Interest Board training.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-03-04T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2014-01-24T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2014-01-24T00:00:00.000
Recommendation
NYCHA's Leased Housing Department should have NYCHA's Technology Department enable an Audit function in Siebel so as to be able to track and monitor user's transactions.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2014-01-27T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2014-01-27T00:00:00.000
Recommendation
DOC institute a policy whereby copies of any written resignation forms are obtained from recruits so that the cessation of any outside employment prior to joining the Department can be readily verified
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Partially implemented
NYCHA
Agency: NYCHA • Date Issued: 2014-02-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2014-02-04T00:00:00.000
Recommendation
Consider developing a formal emergency/disaster reaction procedure with respect to procurement and distribution of goods that does not sacrifice efficiency and immediacy of response while maintaining strong internal controls. The procedure should uphold NYCHA's stringent inventory standards and record pertinent information including, but not limited to, delivery and distribution dates.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-14T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2014-02-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2014-02-04T00:00:00.000
Recommendation
CPD Design, through increased staff training, enhance the quality of its pre-construction surveys that are used to create bid documents.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-04-02T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2014-02-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2014-02-04T00:00:00.000
Recommendation
That contract specifications include a list of all the project's work items and their respective labor and material costs. This list should be the basis for a highly detailed Schedule of Values which is crucial to track progress and to assist in lowering the risk of contractor waste, fraud and abuse.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-04-02T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2014-02-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2014-02-04T00:00:00.000
Recommendation
CPD ensure that cost estimates include appropriate contingency costs and unit prices, where applicable, to deal with unforeseen conditions and ensure that progress schedules include appropriate "float" time to deal with unforeseen schedule delays.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-04-02T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2014-02-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2014-02-04T00:00:00.000
Recommendation
Capital Projects Department should shorten its timeframe for completing apartment renovation designs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-04-02T00:00:00.000
DCA
Agency: DCA • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Rejected
Agency
DCA
Date Issued
2014-02-06T00:00:00.000
Recommendation
DCA should maintain truck inspection records for all contractors and subcontractors that deliver fuel to City agencies, even if the trucks are stored and/or inspected by a municipality other than New York City.
Acceptance Status
Rejected
Implementation Status
No
FDNY
Agency: FDNY • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
FDNY
Date Issued
2014-02-06T00:00:00.000
Recommendation
Require designated personnel to observe the entire fuel delivery and confirm that the amount of fuel delivered is the same for which the agency is billed
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-12T00:00:00.000
FDNY
Agency: FDNY • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
FDNY
Date Issued
2014-02-06T00:00:00.000
Recommendation
Confirm that vendor fuel delivery tickets are not preprinted to ensure that FDNY is billed for the actual amount of fuel delivered
Acceptance Status
Accepted
Implementation Status
No
FDNY
Agency: FDNY • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
FDNY
Date Issued
2014-02-06T00:00:00.000
Recommendation
Maintain a log of fuel delivery shortages to quickly identify shortage trends or issues with the Veeder Root Meter
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-12T00:00:00.000
FDNY
Agency: FDNY • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
FDNY
Date Issued
2014-02-06T00:00:00.000
Recommendation
In the event of a shortage, submit a fully completed Fuel Shortage Report to DCAS, and include copies of the vendor delivery ticket, as well as the before and after Veeder Root Meter measurements
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-12T00:00:00.000
FDNY
Agency: FDNY • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
FDNY
Date Issued
2014-02-06T00:00:00.000
Recommendation
Properly maintain the Veeder Root Meter equipment according to specifications, and recalibrate the equipment when necessary, to ensure that future discrepancies are not attributable to the equipment
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-12T00:00:00.000
FDNY
Agency: FDNY • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
FDNY
Date Issued
2014-02-06T00:00:00.000
Recommendation
Assess the FDNY Resource Center policy to recalibrate Veeder Root Meters that measure a discrepancy of more than 25 gallons, to determine whether this threshold quickly and efficiently identifies shortage trends.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-12T00:00:00.000
SBS
Agency: SBS • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
SBS
Date Issued
2014-02-06T00:00:00.000
Recommendation
SBS and DB Grant's Integrity Monitor should ensure that DB Grant employees understand the SBS rules relating to placements, and should proactively seek clarification at the first signs of ambiguity.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-15T00:00:00.000
SBS
Agency: SBS • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
SBS
Date Issued
2014-02-06T00:00:00.000
Recommendation
SBS and DB Grant's Integrity Monitor should require that DB Grant implements a more stringent and structured disciplinary process. When DB Grant learns of potential misconduct, it should immediately report this potential misconduct to the City, including its City contracting agencies (SBS and HRA). If the misconduct is substantiated, DB Grant should hold employees accountable for improper actions. That accountability should cover those employees who engaged in improper practices, as well as the managers and executives who did not ensure that the improper practices were caught and stopped. The responsibility for ensuring accountability for invalid placements should be assigned to specific employees.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-15T00:00:00.000
SBS
Agency: SBS • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
SBS
Date Issued
2014-02-06T00:00:00.000
Recommendation
SBS and DB Grant's Integrity Monitor should ensure that DB Grant more carefully monitors those employees with a record of invalid placements.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-15T00:00:00.000
SBS
Agency: SBS • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
SBS
Date Issued
2014-02-06T00:00:00.000
Recommendation
SBS and DB Grant's Integrity Monitor should ensure that DB Grant more widely communicates SBS policies to its employees, disseminate SBS policies on a regular basis, and makes written SBS policies accessible to all employees.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-15T00:00:00.000
SBS
Agency: SBS • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
SBS
Date Issued
2014-02-06T00:00:00.000
Recommendation
SBS and DB Grant's Integrity Monitor should continue to ensure that DB Grant provides regular and intensive training for all staff positions on what constitutes a proper placement. This training should be provided regularly for new employees and existing employees. This training should be documented and employees should certify that they have received such training.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-15T00:00:00.000
SBS
Agency: SBS • Date Issued: 2014-02-06T00:00:00.000 • Acceptance Status: Accepted
Agency
SBS
Date Issued
2014-02-06T00:00:00.000
Recommendation
SBS and DB Grant's Integrity Monitor should ensure that DB Grant continues to strengthen and test its validation system going forward so that the procedures are fully implemented and adhered to diligently.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-08-15T00:00:00.000
ACS
Agency: ACS • Date Issued: 2014-02-07T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2014-02-07T00:00:00.000
Recommendation
ACS should require that all board members and officers of its not-for-profit contractors participate in trainings relating to the development of board governance and oversight, including the MOCS Capacity Building and Oversight Non-Profit Vendor Review.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-22T00:00:00.000
ACS
Agency: ACS • Date Issued: 2014-02-07T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2014-02-07T00:00:00.000
Recommendation
ACS should instruct the board members and officers of its not-for-profit contractors that, if they lend money to their not-for-profit organizations, they should not participate in any decisions-making process relating to the terms and repayment of the loan(s).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2014-09-22T00:00:00.000
DYCD
Agency: DYCD • Date Issued: 2014-02-07T00:00:00.000 • Acceptance Status: Accepted
Agency
DYCD
Date Issued
2014-02-07T00:00:00.000
Recommendation
DYCD should instruct the board members and officers of its not-for-profit contractors that, if they lend money to their not-for-profit organizations, they should not participate in any decisions-making process relating to the terms and repayment of the loan(s).
Acceptance Status
Accepted
Implementation Status
Yes
Agency Reported Status
Alternate measures implemented
DYCD
Agency: DYCD • Date Issued: 2014-02-07T00:00:00.000 • Acceptance Status: Rejected
Agency
DYCD
Date Issued
2014-02-07T00:00:00.000
Recommendation
DYCD should require that all board members and officers of its not-for-profit contractors participate in trainings relating to the development of board governance and oversight, including the MOCS Capacity Building and Oversight Non-Profit Vendor Review.
Acceptance Status
Rejected
Implementation Status
No
ACS
Agency: ACS • Date Issued: 2014-02-11T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
ACS
Date Issued
2014-02-11T00:00:00.000
Recommendation
ACS should reissue to staff within secure detention centers its policy stating that these staff are not permitted to bring contraband, including cellphones, into the facility and provide such contraband to residents.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2014-11-06T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
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