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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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Showing 50 real records
NYCHA
Agency: NYCHA • Date Issued: 2015-05-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-05-04T00:00:00.000
Recommendation
If NYCHA intends to reinstitute the use of garbage hoists, DOI recommends that the Authority conduct a review of the hoist systems, including analysis of a redesign in light of applicable safety and engineering standards; appropriate maintenance, inspection, and safety protocols; assignment of internal responsibility for and oversight of garbage hoists, perhaps by NYCHA’s existing Elevator Division; worker training and warning procedures; procedures governing proper operation of garbage hoist systems; protocols for reporting problems with the machinery; and appropriate registration with the NYC Department of Buildings.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-16T00:00:00.000
HRA
Agency: HRA • Date Issued: 2015-05-05T00:00:00.000 • Acceptance Status: Accepted
Agency
HRA
Date Issued
2015-05-05T00:00:00.000
Recommendation
HRA should draft and circulate a memorandum reminding all staff that adherence to the HRA Code of Conduct is a requisite condition of employment, with specific emphasis about inappropriate relationships between current HRA employees with HRA providers and vendors.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-06-01T00:00:00.000
HRA
Agency: HRA • Date Issued: 2015-05-05T00:00:00.000 • Acceptance Status: Accepted
Agency
HRA
Date Issued
2015-05-05T00:00:00.000
Recommendation
HRA should draft and circulate a memorandum reminding all staff about adherence to Section 1 of the Mayoral Directive No. 81-2, New York City Electronic Data and Processing Security Statement of Policy, which states in part, “All use of City owned or leased computer systems must be for officially authorized purposes only.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-06-01T00:00:00.000
HRA
Agency: HRA • Date Issued: 2015-05-05T00:00:00.000 • Acceptance Status: Accepted
Agency
HRA
Date Issued
2015-05-05T00:00:00.000
Recommendation
HRA should periodically audit ACCIS and produce a report identifying those day care facilities receiving childcare subsidies and having an expired license to operate a day care facility which has not been renewed for a period of 12 months or longer.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2023-07-06T00:00:00.000
NYCERS
Agency: NYCERS • Date Issued: 2015-05-11T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCERS
Date Issued
2015-05-11T00:00:00.000
Recommendation
Non-NYCERS forms submitted as supplements to support or bolster a NYCERS application should be accompanied by a NYCERS form that affirms that the supplemental form is an exact copy of the original and lists the office where the original form was filed.  The affirmation should provide the name and signature of the person submitting the form, and should contain a legally authorized form notice to the effect that false statements made therein are punishable.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-11T00:00:00.000
Agency Reported Status
Alternate measures implemented
NYCERS
Agency: NYCERS • Date Issued: 2015-05-11T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCERS
Date Issued
2015-05-11T00:00:00.000
Recommendation
Require a printed name for each signature on forms such as NYCERS Form F607, where the maker is required to sign but not print his or her name.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-05-20T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-05-14T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-05-14T00:00:00.000
Recommendation
NYCHA consider ways in which it can improve its tracking of all categories of tenancy cases which can result in termination of tenancy and evictions, with a goal towards increasing oversight and accountability throughout the eviction process.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-09-21T00:00:00.000
DOF
Agency: DOF • Date Issued: 2015-05-18T00:00:00.000 • Recommendation: The DOF Internal Audit Division should have a secure, secluded area.
Agency
DOF
Date Issued
2015-05-18T00:00:00.000
Recommendation
The DOF Internal Audit Division should have a secure, secluded area.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-05-18T00:00:00.000
DOF
Agency: DOF • Date Issued: 2015-05-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOF
Date Issued
2015-05-18T00:00:00.000
Recommendation
The Internal Audit Division's office at 345 Adams Street should not use a printer that is shared by other DOF employees; rather, it should have its own printer that can be used and accessed only by Internal Audit Division staff.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-05-18T00:00:00.000
DOF
Agency: DOF • Date Issued: 2015-05-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOF
Date Issued
2015-05-18T00:00:00.000
Recommendation
DOF agency parking permits should be assigned to the Internal Audit Division, reducing the need for Internal Audit Division employees to announce to other DOF employees when and where they are going.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-05-18T00:00:00.000
DOF
Agency: DOF • Date Issued: 2015-05-18T00:00:00.000 • Recommendation: The DOF Division's area should be modified to ensure privacy.
Agency
DOF
Date Issued
2015-05-18T00:00:00.000
Recommendation
The DOF Division's area should be modified to ensure privacy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-05-18T00:00:00.000
ACS
Agency: ACS • Date Issued: 2015-05-20T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2015-05-20T00:00:00.000
Recommendation
ACS should take measures to ensure that HELP's use of ACS after-school program funds is consistent with ACS rules
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-07-09T00:00:00.000
PAO NY
Agency: PAO NY • Date Issued: 2015-05-27T00:00:00.000 • Acceptance Status: Accepted
Agency
PAO NY
Date Issued
2015-05-27T00:00:00.000
Recommendation
The New York County Public Administrator should conduct further inquiry regarding applicants who report criminal history on their personal history questionnaires.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-06-12T00:00:00.000
PAO NY
Agency: PAO NY • Date Issued: 2015-05-27T00:00:00.000 • Acceptance Status: Accepted
Agency
PAO NY
Date Issued
2015-05-27T00:00:00.000
Recommendation
The New York County Public Administrator should contact DOI regarding future hires of City employees to determine whether those individuals are subject to DOI background investigations.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-06-12T00:00:00.000
DOB
Agency: DOB • Date Issued: 2015-05-29T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2015-05-29T00:00:00.000
Recommendation
Utilizing GPS Technology to Enhance Oversight - DOI recommends that DOB both articulate the means and methods of promoting inspector accountability and safety and requires, at a minimum, supervisors to perform random sampling and subsequent analysis of GPS data for inspectors under their supervision on an annual basis.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DOB
Agency: DOB • Date Issued: 2015-05-29T00:00:00.000 • Acceptance Status: Accepted
Agency
DOB
Date Issued
2015-05-29T00:00:00.000
Recommendation
Notification of GPS Data - DOI recommends that DOB ensure that notifications are transmitted when an Inspector’s phone goes “offline” and that appropriate action is taken by DOB supervisors in response to their receipt of such notifications.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-02-07T00:00:00.000
Agency Reported Status
Alternate measures implemented
DOB
Agency: DOB • Date Issued: 2015-05-29T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOB
Date Issued
2015-05-29T00:00:00.000
Recommendation
Routing Efficiency - DOI recommends that DOB regularly review and analyze GPS data to ensure its inspectors are, at a minimum, actually working and, more consistent with the SOP, to ensure that these inspectors are working efficiently. In this regard, DOB should require, at a minimum, that Chiefs assigned to oversee inspectors provide recommendations to their respective supervisors concerning methods of routing inspectors most efficiently based upon, among other things, such GPS data, on an annual basis
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
CFB
Agency: CFB • Date Issued: 2015-06-01T00:00:00.000 • Acceptance Status: Accepted
Agency
CFB
Date Issued
2015-06-01T00:00:00.000
Recommendation
DOI recommends that the CFB act expeditiously to ensure full compliance with the requirements of Local Law 34§26 of 2007 and Administrative Code §3-710(1), including that the CFB properly submits to any peer reviews required by GAGAS.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-06-16T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2015-06-01T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2015-06-01T00:00:00.000
Recommendation
DOI recommended that the Bureau of Child Care contact the Day Care to inform them that they should not accept DOI Fingerprint or Duplicate Letters from teachers that are addressed to other programs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-06-19T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-06-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-06-04T00:00:00.000
Recommendation
NYCHA Management consider requiring staff to print a hard copy of the Existing Tenant Search screen when reviewed and maintain a copy in the applicant's or tenant's file as an audit trail, even if there is "no hit," and/or make a notation in the Interview Records.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-09-21T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-06-04T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-06-04T00:00:00.000
Recommendation
NYCHA Management consider revising the Landlord Telephone Contact Questionnaire to include a question as to whether the applicant's current apartment is government subsidized or whether the landlord or tenant is a participant in a government housing program.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-24T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
Any Future Health Care Provider Must Employ Stricter Professional and Character Standards When Assessing its Applicants and Conduct Follow-up Investigations Into Disclosures or Allegations That Call an Applicant’s Judgment and Character Into Question.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
Any Health Care Provider, DOHMH, and DOC Must Work Jointly to Make its Clinical Staff Screening Uniform, Thorough, and Tailored to the Unique Corruption Vulnerabilities at DOC. The Provider Must Document its Personnel Decisions.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
DOC must immediately fingerprint all health care employees and submit those fingerprints for analysis as part of a comprehensive criminal background investigation.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-22T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
The direct provider’s employment application must require candidates to disclose all prior convictions as well as arrests with a detailed description provided by the candidate regarding the circumstances involving each conviction or arrest. The application must also request candidates to disclose whether they have previously been disciplined at work or terminated or asked to resign from a job. If so, the candidate must describe in detail the circumstances surrounding such discipline, termination, or resignation.
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Partially implemented
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
The direct provider’s hiring officials must contact candidate references and verify prior employment. The focus of such investigations is not merely to confirm whether a candidate was previously employed with the stated employer, but also to ascertain
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
The direct provider must use a standard detailed checklist that identifies all documents that it requires applicants to submit, including but not limited to copies of references, diplomas, professional licenses, and license verifications, and work cooperatively with DOC to ensure that all investigative steps necessary to complete a background investigation have been undertaken.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
DOC should ensure that all prospective health care employees are subject to IFCOM and Visitor Express checks to determine whether inmate contacts exist. Specifically, not only should DOC investigators check IFCOM databases for applicant telephone contact with inmates, but investigators must also listen to the recorded telephone calls between the inmate and the applicant. The identification of an applicant’s phone number in the inmate
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
DOC must work with the direct provider to ensure that the personal telephone numbers of clinical employees are regularly monitored in DOC’s IFCOM database for inmate contact in order to discover those employees who might be having inappropriate inmate relationships and eliminate the potential security risk posed by such relationships.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
Hiring decisions by interviewers and supervising officials must be documented. Interviews of candidates should be directed by a questionnaire that focuses on the applicant’s competence, prior training and experience, and fitness and ability to work in a correctional setting. The interviewer(s) must document the candidate’s answers to these questions.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
Any Future Health Care Provider Must Employ Stricter Professional and Character Standards When Assessing its Applicants and Conduct Follow-up Investigations Into Disclosures or Allegations That Call an Applicant’s Judgment and Character Into Question.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
Any Health Care Provider, DOHMH, and DOC Must Work Jointly to Make its Clinical Staff Screening Uniform, Thorough, and Tailored to the Unique Corruption Vulnerabilities at DOC. The Provider Must Document its Personnel Decisions.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
DOI recommends that any future health care provider, DOHMH, and DOC form a joint hiring committee consisting of one official from each agency and hold regularly scheduled meetings to discuss and review the hiring of clinical staff. During these meetings, the direct provider, DOHMH, and DOC officials should share their findings regarding the proposed candidate and reach a joint decision as to whether the candidate should be hired before finalizing any offer of employment. Such process must be documented.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
DOC must immediately fingerprint all health care employees and submit those fingerprints for analysis as part of a comprehensive criminal background investigation.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-22T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
The direct provider’s employment application must require candidates to disclose all prior convictions as well as arrests with a detailed description provided by the candidate regarding the circumstances involving each conviction or arrest. The application must also request candidates to disclose whether they have previously been disciplined at work or terminated or asked to resign from a job. If so, the candidate must describe in detail the circumstances surrounding such discipline, termination, or resignation.
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Partially implemented
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
The direct provider’s hiring officials must contact candidate references and verify prior employment. The focus of such investigations is not merely to confirm whether a candidate was previously employed with the stated employer, but also to ascertain
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
The direct provider and DOC must work in conjunction to conduct investigations into applicant disclosures of past misconduct, which should include an interview of the applicant seeking explanation for such disclosures and public records searches to obtain additional information into the misconduct.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
The direct provider must use a standard detailed checklist that identifies all documents that it requires applicants to submit, including but not limited to copies of references, diplomas, professional licenses, and license verifications, and work cooperatively with DOC to ensure that all investigative steps necessary to complete a background investigation have been undertaken.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
DOC should ensure that all prospective health care employees are subject to IFCOM and Visitor Express checks to determine whether inmate contacts exist. Specifically, not only should DOC investigators check IFCOM databases for applicant telephone contact with inmates, but investigators must also listen to the recorded telephone calls between the inmate and the applicant. The identification of an applicant’s phone number in the inmate
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
DOC must work with the direct provider to ensure that the personal telephone numbers of clinical employees are regularly monitored in DOC’s IFCOM database for inmate contact in order to discover those employees who might be having inappropriate inmate relationships and eliminate the potential security risk posed by such relationships.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-08-05T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
Hiring decisions by interviewers and supervising officials must be documented. Interviews of candidates should be directed by a questionnaire that focuses on the applicant’s competence, prior training and experience, and fitness and ability to work in a correctional setting. The interviewer(s) must document the candidate’s answers to these questions.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-10T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2015-06-10T00:00:00.000
Recommendation
Whatever Direct Health Care Provider is Chosen Must Monitor its Health Professionals for Licensing Compliance on a Daily Basis.
Acceptance Status
Rejected
Implementation Status
No
HRA
Agency: HRA • Date Issued: 2015-06-16T00:00:00.000 • Acceptance Status: DOI Withdrawn/Suspended
Agency
HRA
Date Issued
2015-06-16T00:00:00.000
Recommendation
HRA staff, particularly those in the Medicaid Office of Mail Renewal, should be trained to read and interpret New York State and Federal personal income tax forms for the purpose of ensuring initial and continuing eligibility for Medicaid benefits.
Acceptance Status
DOI Withdrawn/Suspended
Implementation Status
DOI Withdrawn/Suspended
HRA
Agency: HRA • Date Issued: 2015-06-16T00:00:00.000 • Recommendation: HRA should renew the training described herein periodically.
Agency
HRA
Date Issued
2015-06-16T00:00:00.000
Recommendation
HRA should renew the training described herein periodically.
Acceptance Status
DOI Withdrawn/Suspended
Implementation Status
DOI Withdrawn/Suspended
HRA
Agency: HRA • Date Issued: 2015-06-16T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
HRA
Date Issued
2015-06-16T00:00:00.000
Recommendation
HRA should draft and circulate a memorandum reminding all staff about adherence to Section 1 of Mayoral Directive No. 81-2, New York City Electronic Data and Processing Security Statement of Policy, which states in part, “All use of City owned or leased computer systems must be for officially authorized purposes only.”
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2015-07-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
HRA
Agency: HRA • Date Issued: 2015-06-16T00:00:00.000 • Acceptance Status: Accepted
Agency
HRA
Date Issued
2015-06-16T00:00:00.000
Recommendation
HRA should distribute a memorandum to all staff reminding them of their obligation to adhere to the agency’s code of Conduct, and specifically to the provisions contained in Executive Order No. 702, Section III. Confidentiality Issues Concerning Client Information, which states in part, “Staff are prohibited from accessing, reviewing, or working on case records pertaining to themselves, relatives, friends or acquaintances.”
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-07-01T00:00:00.000
HRA
Agency: HRA • Date Issued: 2015-06-16T00:00:00.000 • Acceptance Status: Accepted
Agency
HRA
Date Issued
2015-06-16T00:00:00.000
Recommendation
HRA should distribute a memorandum to all staff reminding them of their obligation to adhere to the agency’s code of Conduct, and specifically to the provisions contained in Procedure No. 13-03 (July 17, 2013), which states in part, “The employee who intends to rent a residential unit within a building under his/her ownership or control to a public assistance participant must submit written request to HRA’s Office of Staff Resources (OSR) for approval. . . .”
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-07-01T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should allow staff to carry no more than 1 personal bag inside the facility while on duty or reporting to work
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-02-01T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should require that all contents of bags brought into a facility through the front gate be visually inspected
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-07-14T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should ensure that all staff scheduled to work at the front gate specifically trained to use the security screening equipment and to follow security screening procedures
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
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