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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Recommendation: DOC should consider vetting staff selected for the Mail Room posts
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should consider vetting staff selected for the Mail Room posts
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should consider rotating staff assigned to the Mail Room post on a regular basis
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Recommendation: DOC should consider vetting staff selected for the Front Gate posts
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should consider vetting staff selected for the Front Gate posts
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-17T00:00:00.000
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should consider running IFCOM checks on DOC staff annually at the time that staff provide updated contact information
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Partially accepted
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should consider revising the staff reporting requirements for incarcerated relatives by expanding the relationship covered (i.e., to include ex-spouses, close friends, or other persons with whom an officer has a significant relationship) and expanding the reporting requirement to include arrests (rather than limiting it to incarcerations within the staff member’s assigned facility
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2015-06-18T00:00:00.000 • Acceptance Status: Rejected
Agency
DOC
Date Issued
2015-06-18T00:00:00.000
Recommendation
DOC should revise the current HMD procedures for conducting home visits for staff out on sick leave
Acceptance Status
Rejected
Implementation Status
No
DDC
Agency: DDC • Date Issued: 2015-06-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2015-06-23T00:00:00.000
Recommendation
DDC should review the authenticity of the underlying certifications that were submitted to obtain materials testing qualification cards issued from January 2008 to approximately July 2013 – when DDC began verifying the authenticity of certifications – and that are still valid.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-11-05T00:00:00.000
DDC
Agency: DDC • Date Issued: 2015-06-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2015-06-23T00:00:00.000
Recommendation
In addition, DDC should require DDC personnel to verify the authenticity of the materials testing certifications at the time that an applicant submits it.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-11-05T00:00:00.000
DDC
Agency: DDC • Date Issued: 2015-06-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2015-06-23T00:00:00.000
Recommendation
DDC should require that, at the time a general contractor (“GC”) submits a materials testing company to DDC for approval, that the GC also submit the qualification numbers and names of all testing inspectors that the company intends to send to the project site, and DDC should verify that the numbers and names are associated with valid field inspection cards for the material being tested.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-11-05T00:00:00.000
DDC
Agency: DDC • Date Issued: 2015-06-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2015-06-23T00:00:00.000
Recommendation
When a materials testing company begins working at a DDC project site, DDC should require that DDC’s Quality Assurance and Control Unit (“QACs”) send to DDC’s on-site Construction Project Manager an up-to-date list of all of the materials testing company’s field inspectors who have valid materials testing qualification cards on file with DDC, as well as copies of those photo identification cards.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-18T00:00:00.000
DDC
Agency: DDC • Date Issued: 2015-06-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2015-06-23T00:00:00.000
Recommendation
In addition, DDC should require that any representative of a materials testing company who arrives on-site of a DDC project to test materials, first show to an authorized on-site DDC employee or consultant the requisite DDC materials testing qualification card, and that card should be compared to the copies of valid qualification cards associated with the materials testing company sent by QACs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-11-05T00:00:00.000
DDC
Agency: DDC • Date Issued: 2015-06-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2015-06-23T00:00:00.000
Recommendation
As a safety measure, DDC should consider retesting all work that RTC conducted on DDC projects.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-11-05T00:00:00.000
DDC
Agency: DDC • Date Issued: 2015-06-23T00:00:00.000 • Acceptance Status: Accepted
Agency
DDC
Date Issued
2015-06-23T00:00:00.000
Recommendation
DDC should also require restitution from any company, including RTC, who sent unqualified workers to work on DDC projects
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-18T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-06-25T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-06-25T00:00:00.000
Recommendation
NYCHA implement a policy requiring that conventional public housing developments send a copy of the Notice of Intent to Vacate form to the Leased Housing Department so that the Siebel data system can be properly updated to reflect the correct status of its Section 8 tenants residing in conventional housing.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-05-16T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-06-25T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-06-25T00:00:00.000
Recommendation
Leased Housing Department in conjunction with NYCHA's Information Technology Department, initiate a process by which move-out information in TDS is migrated to Siebel so that the Section 8 tenant's status is automatically updated.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-09-21T00:00:00.000
DoITT
Agency: DoITT • Date Issued: 2015-06-30T00:00:00.000 • Acceptance Status: Accepted
Agency
DoITT
Date Issued
2015-06-30T00:00:00.000
Recommendation
Manhattan Community Board 6 should ensure that any reimbursements relating to use of a personal vehicle by employees will comply with the guidelines set forth in Comptroller’s Directive No. 6.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-15T00:00:00.000
DoITT
Agency: DoITT • Date Issued: 2015-06-30T00:00:00.000 • Acceptance Status: N/A
Agency
DoITT
Date Issued
2015-06-30T00:00:00.000
Recommendation
Manhattan Community Board 6 should segregate the imprest fund duties according to Comptroller’s Directive No. 3.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Recommendation no longer applicable
DoITT
Agency: DoITT • Date Issued: 2015-06-30T00:00:00.000 • Acceptance Status: Accepted
Agency
DoITT
Date Issued
2015-06-30T00:00:00.000
Recommendation
Both the Board’s district manager and fiscal officer should initial each invoice to ensure that both have seen the invoices.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-15T00:00:00.000
DoITT
Agency: DoITT • Date Issued: 2015-06-30T00:00:00.000 • Acceptance Status: Accepted
Agency
DoITT
Date Issued
2015-06-30T00:00:00.000
Recommendation
Manhattan Community Board 6’s district manager should review and approve any and all Board expenditures submitted through FMS.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-15T00:00:00.000
DoITT
Agency: DoITT • Date Issued: 2015-06-30T00:00:00.000 • Acceptance Status: Accepted
Agency
DoITT
Date Issued
2015-06-30T00:00:00.000
Recommendation
Manhattan Community Board 6 should designate at least one Board member to review FMS submissions every month. This assignment should rotate among the Board members.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-15T00:00:00.000
DoITT
Agency: DoITT • Date Issued: 2015-06-30T00:00:00.000 • Acceptance Status: Accepted
Agency
DoITT
Date Issued
2015-06-30T00:00:00.000
Recommendation
Manhattan Community Board 6 should inform FISA which employees no longer work there.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-15T00:00:00.000
HRA
Agency: HRA • Date Issued: 2015-06-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HRA
Date Issued
2015-06-30T00:00:00.000
Recommendation
HRA should draft and circulate a memorandum reminding all staff that adherence to the HRA Code of Conduct is a requisite condition of employment, with specific emphasis about questionable outside activities, such as gambling, pursuant to the following Executive Orders in the HRA Code of Conduct: a. Executive Order No. 726, Section I, General Policy; b. Executive Order No. 726, Section II-G, Off-Duty Conduct; c. Executive Order No. 726, Section III-1; d. Executive Order No. 726, Section III-37.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-07-01T00:00:00.000
ACS
Agency: ACS • Date Issued: 2015-07-06T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
ACS
Date Issued
2015-07-06T00:00:00.000
Recommendation
ACS should circulate to all staff a memorandum reminding them of City Charter Chapter 68 violations with a focus on outside employment and the required waivers.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2015-08-13T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
ACS
Agency: ACS • Date Issued: 2015-07-06T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2015-07-06T00:00:00.000
Recommendation
Schedule for all staff a DOI Corruption Prevention Lecture conducted at ACS requiring relevant ACS staff member's attendance
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2019-09-23T00:00:00.000
ACS
Agency: ACS • Date Issued: 2015-07-06T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2015-07-06T00:00:00.000
Recommendation
Perform an audit to determine if any other NFP's who do business with ACS have used PD Consulting.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-09T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-07-08T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-07-08T00:00:00.000
Recommendation
Ensure that qualified oversight personnel are onsite at all time Metropolitan, or its subcontractors, are undertaking work on a NYCHA property.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-09-21T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-07-08T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-07-08T00:00:00.000
Recommendation
Obtain training, through the OIG, for Capital Project Department staff in how to detect fraudulent safety training cards.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-09-21T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-07-08T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2015-07-08T00:00:00.000
Recommendation
Once trained, have staff conduct random spot checks for and confiscate fake training cards on NYCHA sites.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2015-09-21T00:00:00.000
EDC
Agency: EDC • Date Issued: 2015-07-17T00:00:00.000 • Acceptance Status: Accepted
Agency
EDC
Date Issued
2015-07-17T00:00:00.000
Recommendation
Include every item received by the EDC mailroom into EDC?s Pitney Bowes Arrival mail tracking program or any other mail tracking program EDC uses in the future.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-05T00:00:00.000
EDC
Agency: EDC • Date Issued: 2015-07-17T00:00:00.000 • Acceptance Status: Accepted
Agency
EDC
Date Issued
2015-07-17T00:00:00.000
Recommendation
Run monthly or periodic reports using the data in the mail tracking program and use the reports to determine whether any EDC employee?s use of the mailroom requires further investigation.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-05T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2015-07-24T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
NYCHA
Date Issued
2015-07-24T00:00:00.000
Recommendation
NYCHA should implement a policy that would prohibit employees who work in positions where benefits or services are provided, from working on matters involving their relatives and friends. The aim of such a policy should be to eliminate the potential of any real or perceived preferential treatment or improper distribution of services to NYCHA residents or others served by NYCHA.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DCA
Agency: DCA • Date Issued: 2015-07-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DCA
Date Issued
2015-07-28T00:00:00.000
Recommendation
Maintain an accurate inventory database accounting for the seals available for dissemination.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-04-05T00:00:00.000
DCA
Agency: DCA • Date Issued: 2015-07-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DCA
Date Issued
2015-07-28T00:00:00.000
Recommendation
Implement a tracking system and/or protocol to identify the whereabouts of an issued seal, such as using a barcode or a database to track a seal, via serial number, to the specific address where it was issued.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-04-05T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should broaden and illustrate the standard for the mandatory activation of BWCs during street or investigative encounters.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should redefine the safety exception for recording.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should redefine the safety exception for recording.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should consider stricter limitations on recording vulnerable populations.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should consider stricter limitations on recording vulnerable populations.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should expand BWC training for officers using the BWCs.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should expand BWC training for officers using the BWCs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should provide an example notification phrase to advise members of the public that they are being recorded.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should redefine the safety exception for notifications.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should redefine the safety exception for notifications.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-04-09T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should require supervisors to review footage related to documented incidents.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should address discipline when the BWC program is more established and formalized.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-04-09T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should computerize the random selection of officers for review.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should computerize the random selection of officers for review.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should establish a system for high-level and periodic review.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should establish a system for high-level and periodic review.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should grant supervisors general access to BWC footage with restrictions on arbitrary review.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2019-04-01T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should integrate BWC footage review into NYPD’s field training program.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should integrate BWC footage review into NYPD’s field training program.
Acceptance Status
Rejected
Implementation Status
No
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should solicit feedback and suggestions for improvement from supervisors performing quality assurance reviews and officers participating in the Volunteer BWC Pilot Program.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-03-31T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should develop policies to guide supervisors when officer infractions are observed on BWC footage.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Recommendation: NYPD should institute mandatory reporting procedures.
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should institute mandatory reporting procedures.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-30T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
NYPD should integrate BWC recordings into NYPD’s existing force monitoring programs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2019-04-01T00:00:00.000
NYPD
Agency: NYPD • Date Issued: 2015-07-30T00:00:00.000 • Acceptance Status: Rejected
Agency
NYPD
Date Issued
2015-07-30T00:00:00.000
Recommendation
Access to BWC recordings should be limited where officers are under investigation or are witnesses in misconduct investigations.
Acceptance Status
Rejected
Implementation Status
No
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