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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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Showing 50 real records
ACS
Agency: ACS • Date Issued: 2016-01-26T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2016-01-26T00:00:00.000
Recommendation
Circulate to all ACS/DYFJ staff a memorandum reminding them of their duty to report inappropriate behavior by other juvenile counselors. To that end, ACS/DYFJ should, within 30 days of receipt of this referral, schedule corruption prevention lectures with DOI at both Horizon and Crossroads juvenile detention centers facilities, requiring JCs, including relevant ACS staff's, attendance.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-09T00:00:00.000
ACS
Agency: ACS • Date Issued: 2016-01-26T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2016-01-26T00:00:00.000
Recommendation
Circulate to all ACS/DYFJ staff a memorandum reminding them that communication with the New York City Department of Investigation must be of a forthright nature and all documents requested by this agency must be provided within a reasonable time after request
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-16T00:00:00.000
ACS
Agency: ACS • Date Issued: 2016-01-26T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2016-01-26T00:00:00.000
Recommendation
Circulate to all ACS/DYFJ staff a memorandum reminding them that any communication between staff and clients (current and former), their families or associations, which occur outside the place or scope of employment or at a place where ACS business is being conducted must be reported to the agency forthwith without undue delay.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-09T00:00:00.000
ACS
Agency: ACS • Date Issued: 2016-01-26T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2016-01-26T00:00:00.000
Recommendation
Circulate to all ACS/DYFJ staff a memorandum reminding them of the agency policy regarding updating current residence and phone number, including any other address for the purpose of receiving mail.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-09T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2016-01-28T00:00:00.000
Recommendation
NYCHA should consider implementing an automated tracking method to bridge NYCHA public housing addresses and Leased Housing addresses in Siebel to detect when a NYCHA address is used by an applicant on the Selected Referral Information form used by the Application and Tenancy Administration Department.
Acceptance Status
Rejected
Implementation Status
No
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-01T00:00:00.000
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Install fuel level gauge devices at every location receiving deliveries of heating oil, which should be regularly tested and recalibrated.  Fuel Delivery Alarm should be regularly checked and maintained.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Record and track daily measurements of fuel levels using both the gauge and stick.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Distribute a fuel delivery checklist, including "red flags:" (i) confirming the fuel delivery vendor has a valid DCA inspection certificate; (ii) checking the seal on the meter to ensure it has not been tampered with; (iii) looking at the start-stop times on the delivery ticket; (iv) checking the width of the largest hose that DCA inspected, and/or only accepting deliveries from the largest hose that was inspected by DCA; and (v) confirming that the rate of flow from the fuel tank during the inspection matches the rate of flow at the delivery location (for example, if DCA measured 60 gallons/minute and the rate at the location is 120 gallons/minute, it can indicate that there is water mixed in with the product).
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Measure fuel amounts immediately before and after delivery, while the vendor is present, using gauge and stick.  Re-measure 30 minutes after delivery.  Record data and compare with vendor delivery ticket.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Link the centralized fuel ordering and delivery database to the agency's Accounts Payable unit.  Fuel Shortage Reports should be submitted to a central monitoring unit, and "stop payments" should be automatically issued if a fuel shortage occurs.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Reconcile the delivery amounts with the amounts ordered and invoiced.  Audit all payments, and check for any duplicate invoices.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-01T00:00:00.000
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Recommendation: Citywide PPR: Take random, but regular, fuel samples during deliveries.
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Take random, but regular, fuel samples during deliveries.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
NYPL
Agency: NYPL • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
NYPL
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Install fuel level gauge devices at every location receiving deliveries of heating oil, which should be regularly tested and recalibrated.  Fuel Delivery Alarm should be regularly checked and maintained.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Record and track daily measurements of fuel levels using both the gauge and stick.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Distribute a fuel delivery checklist, including "red flags:" (i) confirming the fuel delivery vendor has a valid DCA inspection certificate; (ii) checking the seal on the meter to ensure it has not been tampered with; (iii) looking at the start-stop times on the delivery ticket; (iv) checking the width of the largest hose that DCA inspected, and/or only accepting deliveries from the largest hose that was inspected by DCA; and (v) confirming that the rate of flow from the fuel tank during the inspection matches the rate of flow at the delivery location (for example, if DCA measured 60 gallons/minute and the rate at the location is 120 gallons/minute, it can indicate that there is water mixed in with the product).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Measure fuel amounts immediately before and after delivery, while the vendor is present, using gauge and stick.  Re-measure 30 minutes after delivery.  Record data and compare with vendor delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Link the centralized fuel ordering and delivery database to the agency's Accounts Payable unit.  Fuel Shortage Reports should be submitted to a central monitoring unit, and "stop payments" should be automatically issued if a fuel shortage occurs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Reconcile the delivery amounts with the amounts ordered and invoiced.  Audit all payments, and check for any duplicate invoices.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
OCME
Agency: OCME • Date Issued: 2016-01-28T00:00:00.000 • Recommendation: Citywide PPR: Take random, but regular, fuel samples during deliveries.
Agency
OCME
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Take random, but regular, fuel samples during deliveries.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-28T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-08-15T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Install fuel level gauge devices at every location receiving deliveries of heating oil, which should be regularly tested and recalibrated.  Fuel Delivery Alarm should be regularly checked and maintained.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Record and track daily measurements of fuel levels using both the gauge and stick.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Distribute a fuel delivery checklist, including "red flags:" (i) confirming the fuel delivery vendor has a valid DCA inspection certificate; (ii) checking the seal on the meter to ensure it has not been tampered with; (iii) looking at the start-stop times on the delivery ticket; (iv) checking the width of the largest hose that DCA inspected, and/or only accepting deliveries from the largest hose that was inspected by DCA; and (v) confirming that the rate of flow from the fuel tank during the inspection matches the rate of flow at the delivery location (for example, if DCA measured 60 gallons/minute and the rate at the location is 120 gallons/minute, it can indicate that there is water mixed in with the product).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-08-15T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Measure fuel amounts immediately before and after delivery, while the vendor is present, using gauge and stick.  Re-measure 30 minutes after delivery.  Record data and compare with vendor delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Link the centralized fuel ordering and delivery database to the agency's Accounts Payable unit.  Fuel Shortage Reports should be submitted to a central monitoring unit, and "stop payments" should be automatically issued if a fuel shortage occurs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Reconcile the delivery amounts with the amounts ordered and invoiced.  Audit all payments, and check for any duplicate invoices.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Recommendation: Citywide PPR: Take random, but regular, fuel samples during deliveries.
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Take random, but regular, fuel samples during deliveries.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
TLC
Agency: TLC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
TLC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-01T00:00:00.000
CUNY
Agency: CUNY • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
CUNY
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-04T00:00:00.000
CUNY
Agency: CUNY • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Rejected
Agency
CUNY
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Rejected
Implementation Status
No
CUNY
Agency: CUNY • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
CUNY
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-04T00:00:00.000
CUNY
Agency: CUNY • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
CUNY
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-04T00:00:00.000
CUNY
Agency: CUNY • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Rejected
Agency
CUNY
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
Rejected
Implementation Status
No
CUNY
Agency: CUNY • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
CUNY
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-04T00:00:00.000
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