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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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Showing 50 real records
DHS
Agency: DHS • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DHS
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Measure fuel amounts immediately before and after delivery, while the vendor is present, using gauge and stick.  Re-measure 30 minutes after delivery.  Record data and compare with vendor delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-01-01T00:00:00.000
DHS
Agency: DHS • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DHS
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Link the centralized fuel ordering and delivery database to the agency's Accounts Payable unit.  Fuel Shortage Reports should be submitted to a central monitoring unit, and "stop payments" should be automatically issued if a fuel shortage occurs.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-01-01T00:00:00.000
DHS
Agency: DHS • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DHS
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Reconcile the delivery amounts with the amounts ordered and invoiced.  Audit all payments, and check for any duplicate invoices.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-01-01T00:00:00.000
DHS
Agency: DHS • Date Issued: 2016-01-28T00:00:00.000 • Recommendation: Citywide PPR: Take random, but regular, fuel samples during deliveries.
Agency
DHS
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Take random, but regular, fuel samples during deliveries.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-01-01T00:00:00.000
DHS
Agency: DHS • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DHS
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-01-01T00:00:00.000
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-07T00:00:00.000
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Install fuel level gauge devices at every location receiving deliveries of heating oil, which should be regularly tested and recalibrated.  Fuel Delivery Alarm should be regularly checked and maintained.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-03-07T00:00:00.000
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Record and track daily measurements of fuel levels using both the gauge and stick.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Distribute a fuel delivery checklist, including "red flags:" (i) confirming the fuel delivery vendor has a valid DCA inspection certificate; (ii) checking the seal on the meter to ensure it has not been tampered with; (iii) looking at the start-stop times on the delivery ticket; (iv) checking the width of the largest hose that DCA inspected, and/or only accepting deliveries from the largest hose that was inspected by DCA; and (v) confirming that the rate of flow from the fuel tank during the inspection matches the rate of flow at the delivery location (for example, if DCA measured 60 gallons/minute and the rate at the location is 120 gallons/minute, it can indicate that there is water mixed in with the product).
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Measure fuel amounts immediately before and after delivery, while the vendor is present, using gauge and stick.  Re-measure 30 minutes after delivery.  Record data and compare with vendor delivery ticket.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Link the centralized fuel ordering and delivery database to the agency's Accounts Payable unit.  Fuel Shortage Reports should be submitted to a central monitoring unit, and "stop payments" should be automatically issued if a fuel shortage occurs.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Reconcile the delivery amounts with the amounts ordered and invoiced.  Audit all payments, and check for any duplicate invoices.
Acceptance Status
Accepted
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2016-01-28T00:00:00.000 • Recommendation: Citywide PPR: Take random, but regular, fuel samples during deliveries.
Agency
DOC
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Take random, but regular, fuel samples during deliveries.
Acceptance Status
Accepted
Implementation Status
No
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Install fuel level gauge devices at every location receiving deliveries of heating oil, which should be regularly tested and recalibrated.  Fuel Delivery Alarm should be regularly checked and maintained.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Record and track daily measurements of fuel levels using both the gauge and stick.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Distribute a fuel delivery checklist, including "red flags:" (i) confirming the fuel delivery vendor has a valid DCA inspection certificate; (ii) checking the seal on the meter to ensure it has not been tampered with; (iii) looking at the start-stop times on the delivery ticket; (iv) checking the width of the largest hose that DCA inspected, and/or only accepting deliveries from the largest hose that was inspected by DCA; and (v) confirming that the rate of flow from the fuel tank during the inspection matches the rate of flow at the delivery location (for example, if DCA measured 60 gallons/minute and the rate at the location is 120 gallons/minute, it can indicate that there is water mixed in with the product).
Acceptance Status
Accepted
Implementation Status
No
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Measure fuel amounts immediately before and after delivery, while the vendor is present, using gauge and stick.  Re-measure 30 minutes after delivery.  Record data and compare with vendor delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Link the centralized fuel ordering and delivery database to the agency's Accounts Payable unit.  Fuel Shortage Reports should be submitted to a central monitoring unit, and "stop payments" should be automatically issued if a fuel shortage occurs.
Acceptance Status
Accepted
Implementation Status
No
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Reconcile the delivery amounts with the amounts ordered and invoiced.  Audit all payments, and check for any duplicate invoices.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Recommendation: Citywide PPR: Take random, but regular, fuel samples during deliveries.
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Take random, but regular, fuel samples during deliveries.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOE
Agency: DOE • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOE
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-02-25T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Document fuel deliveries in both an onsite logbook and in a centralized agency database.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2015-11-06T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: N/A
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Install fuel level gauge devices at every location receiving deliveries of heating oil, which should be regularly tested and recalibrated.  Fuel Delivery Alarm should be regularly checked and maintained.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Record and track daily measurements of fuel levels using both the gauge and stick.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Distribute a fuel delivery checklist, including "red flags:" (i) confirming the fuel delivery vendor has a valid DCA inspection certificate; (ii) checking the seal on the meter to ensure it has not been tampered with; (iii) looking at the start-stop times on the delivery ticket; (iv) checking the width of the largest hose that DCA inspected, and/or only accepting deliveries from the largest hose that was inspected by DCA; and (v) confirming that the rate of flow from the fuel tank during the inspection matches the rate of flow at the delivery location (for example, if DCA measured 60 gallons/minute and the rate at the location is 120 gallons/minute, it can indicate that there is water mixed in with the product).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Measure fuel amounts immediately before and after delivery, while the vendor is present, using gauge and stick.  Re-measure 30 minutes after delivery.  Record data and compare with vendor delivery ticket.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Link the centralized fuel ordering and delivery database to the agency's Accounts Payable unit.  Fuel Shortage Reports should be submitted to a central monitoring unit, and "stop payments" should be automatically issued if a fuel shortage occurs.
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Implementation in progress
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Reconcile the delivery amounts with the amounts ordered and invoiced.  Audit all payments, and check for any duplicate invoices.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-10-16T00:00:00.000
DOT
Agency: DOT • Date Issued: 2016-01-28T00:00:00.000 • Recommendation: Citywide PPR: Take random, but regular, fuel samples during deliveries.
Agency
DOT
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Take random, but regular, fuel samples during deliveries.
Acceptance Status
Pending
Implementation Status
Pending
Agency Reported Status
Pending action by another government agency
DPR
Agency: DPR • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Maintain a centralized database that identifies all operational fuel tanks and all pertinent information (size, location, grade, type of gauge).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-30T00:00:00.000
DPR
Agency: DPR • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Proactively monitor the daily fuel usage at each location to identify any irregularities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2024-10-28T00:00:00.000
DPR
Agency: DPR • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Require that all deliveries be scheduled and supervised by a Building Representative.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-30T00:00:00.000
DPR
Agency: DPR • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Schedule fuel deliveries centrally by agency, not through the specific location, and automatically when quantity of fuel is below a pre-determined percentage capacity.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-30T00:00:00.000
DPR
Agency: DPR • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Train designated personnel regarding their responsibilities during the fuel delivery processes, including receipt and review of the vendor's fuel delivery ticket.
Acceptance Status
Accepted
Implementation Status
Pending
DPR
Agency: DPR • Date Issued: 2016-01-28T00:00:00.000 • Acceptance Status: Accepted
Agency
DPR
Date Issued
2016-01-28T00:00:00.000
Recommendation
Citywide PPR: Install fuel level gauge devices at every location receiving deliveries of heating oil, which should be regularly tested and recalibrated.  Fuel Delivery Alarm should be regularly checked and maintained.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2024-10-28T00:00:00.000
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