Policy and Procedure Recommendations (PPR) Portal

DOC

2016-05-18T00:00:00.000

DOC should revise existing front gate search procedures to specifically require staff to remove their shoes, additionally staff should verify their pockets are empty via visual inspection

Accepted

No

DOC

2016-05-18T00:00:00.000

DOI recommends that DOC identify posts and work assignments within each facility that permit mobility and facility-wide access and implement measures to discourage inmates from using these assignments to smuggle or distribute contraband. Such measures to include but are not limited to: more frequent rotation inmate work assignments and increased use of cameras in places like mailrooms, kitchens and janitorial areas.

Accepted

Yes

2017-05-08T00:00:00.000

DOC

2016-05-18T00:00:00.000

DOC must revise existing procedures for front gate assignment of K9 units in order for them to be effective in the detecting the scent of narcotics and other contraband on staff when they enter the facilities

Accepted

No

DOHMH

2016-05-18T00:00:00.000

DOHMH will notify DOI immediately when an unlicensed child care is confirmed as operating.  This will enable DOI to interview staff, as well as to interview parents at the child care to determine whether a criminal referral can be made with the local prosecutorial authority.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

DOHMH should continue to engage the New York State Office of Children and Family Services (OCFS) to create a comprehensive registry of all State- and City-licensed child care providers in the five boroughs.  When completed, this comprehensive registry should be made easily accessible to parents on the DOHMH website.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

DOHMH should include information about suspended and revoked programs in its public database, including information from the most recent inspection that led to the suspension or revocation.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

DOHMH should add day cares that are observed exceeding the permitted amount of children or in violation of the child/staff ratio to a regularly updated watch list that generates increased inspections at those day cares.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

DOHMH should require all day care owners to declare whether they own more than one State- or City-regulated day care.  Public databases should be able to show links between the owner of a child care program and other State- or City-regulated programs that he or she may own, and whether licenses for those programs were suspended or revoked, or are on a watch list for increased inspections.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

DOHMH should bar for at least five years those owners whose licenses are revoked, either by the State or the City, from reapplying for a new license.  There should be reciprocity between DOHMH and OCFS whereby: a license revocation by one agency will trigger a bar from applying to the other agency; and a license revocation or suspension by one agency will trigger increase inspections at other State- and City-licensed child care programs affiliated with that child care.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

Inspection records (including violation information) for City-licensed child care programs should be available to the public and should be retained for longer than the current two year retention period.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

In addition to posting licenses prominently, child care operators should post in a conspicuous location a copy of the child care's performance profile, which lists, among other things, the number of inspections at the child care, the citation rate at the child care, and the rate of staff turnover at the child care.  The numbers listed in the performance profile should also be contrasted against the citywide average for all other child cares.

Accepted

Yes

2016-05-18T00:00:00.000

DOHMH

2016-05-18T00:00:00.000

DOHMH should use clear language on the public database to describe violations that are observed at child care programs, and not just the provision of the Health Code that was violated.

Accepted

Yes

2020-02-18T00:00:00.000

NYCHA

2016-05-31T00:00:00.000

NYCHA should ensure that the Department of Development incorporates and adopts an RFP scoring framework that ensures that all scoring sheets are uniform.

Accepted

Yes

2017-02-13T00:00:00.000

NYCHA

2016-05-31T00:00:00.000

To eliminate potential concerns about the authenticity of the scoring sheets, reviewers should sign and date their score sheets.

Accepted

Yes

2017-02-13T00:00:00.000

DOB

2016-06-22T00:00:00.000

Not allow potential subject/target elevator firms to participate on the hands-on portions of the forensic review.

Practice Already in Place

Practice Already in Place

Agency self-reported practice already in place

DOB

2016-06-22T00:00:00.000

Implement a balance load test to the CAT5 testing phase.

Practice Already in Place

Practice Already in Place

Agency self-reported practice already in place

DOB

2016-06-22T00:00:00.000

LOCKOUT / TAG OUT procedures: utilize a labeled ZIPTIE system (with unique serial numbers) that allows the DOB to track when the elevator was accessed. The clipped ZIPTIE would be saved as evidence and a new ZIPTIE applied.

Accepted

Yes

Alternate measures implemented

HRA

2016-06-22T00:00:00.000

HRA should build POS functionality that will either prevent the issuance of benefits to a client having a deceased status or at the very least alert the caseworker of a client’s deceased status before any benefits can be issued.

Practice Already in Place

Practice Already in Place

2016-07-01T00:00:00.000

Agency self-reported practice already in place

HRA

2016-06-22T00:00:00.000

HRA should conduct periodic audits of case data to identify cases where the client’s status is deceased but the client received benefits after the listed date of death, and report results to DOI for follow-up.

Practice Already in Place

Practice Already in Place

2016-07-01T00:00:00.000

Agency self-reported practice already in place

ACS

2016-06-22T00:00:00.000

ACS should investigate whether there are other allegations of inappropriate contacts between relevant ACS staff and current or former Crossroads residents and report its findings to DOI.

Accepted

Yes

2016-12-29T00:00:00.000

ACS

2016-06-22T00:00:00.000

ACS should remind staff about its policies concerning contact made by staff with current and former residents.

Accepted

Yes

2016-03-15T00:00:00.000

ACS

2016-06-22T00:00:00.000

ACS should remind staff within secure detention centers about its contraband and cellphone policies.

Accepted

Yes

2016-05-01T00:00:00.000

NYPD

2016-06-22T00:00:00.000

NYPD should release historical incident-level and geographic data.

Accepted

Yes

2019-04-01T00:00:00.000

NYPD

2016-06-22T00:00:00.000

NYPD should ensure that data currently released in yearly formats also include more granular temporal data, including month-to-month formats and incident-level data.

Accepted

Yes

2019-04-01T00:00:00.000

NYPD

2016-06-22T00:00:00.000

All incident-level crime data, from felony arrests and complaints to misdemeanor arrests and summonses, should be released in the same accessible spreadsheet file format (.csv or similar file format).

Accepted

Yes

2019-04-01T00:00:00.000

NYPD

2016-06-22T00:00:00.000

NYPD should assess the relative effectiveness of quality-of-life summonses, quality-of-life misdemeanor arrests, and other disorder reduction strategies in reducing felony crime, demonstrating whether statistically significant relationships exist between

Rejected

No

NYPD

2016-06-22T00:00:00.000

NYPD should conduct an analysis to determine whether quality-of-life enforcement disproportionately impacts black and Hispanic residents, males aged 15-20, and NYCHA residents.

Rejected

No

NYPD

2016-06-22T00:00:00.000

NYPD should expand consideration regarding quality-of-life enforcement beyond short-term real-time conditions.

Rejected

No

NYPD

2016-06-22T00:00:00.000

NYPD should release incident-level and geographically coded data on summonses and misdemeanor arrests.

Accepted

Yes

2019-04-01T00:00:00.000

NYCHA

2016-06-28T00:00:00.000

NYCHA's Leased Housing Department, in order to rule out improper ownership of a property to where a voucher is ported, should search property records prior to authorization.

Practice Already in Place

Practice Already in Place

Agency self-reported practice already in place

ACS

2016-06-29T00:00:00.000

ACS should remind its staff of the ACS/DYFJ policy regarding the responsibilities of staff while supervising juveniles.

Accepted

Yes

2016-12-29T00:00:00.000

ACS

2016-06-29T00:00:00.000

ACS should remind its staff of the ACS/DYFJ policy concerning contraband.

Practice Already in Place

Practice Already in Place

2016-05-01T00:00:00.000

Agency self-reported practice already in place

DCAS

2016-07-14T00:00:00.000

DCAS should include the following in its revised policy for the amendment of deed restrictions: a. In addition to conducting historical research on the property, DCAS should also review the current and proposed future use of the property to determine all possible outcomes of deed restriction removal; b. Obtain written approvals from numerous DCAS staff, up to and including the DCAS General Counsel and Commissioner. (Footnote: DOI recommends that, prior to DCAS submitting a preliminary recommendation to the Committee to remove/modify a deed restriction, signatures should be obtained from DCAS staff in several departments, including but not limited to the Asset Management Planning Unit, the Property Valuations Unit, and the Intergovernmental Unit, confirming that each unit has performed their respective due diligence reviews and tasks required by the Rules of the City of New York.  Approvals will be given by the Deputy Commissioner of Asset Management, the General Counsel, and the DCAS Commissioner.  After the deed restriction(s) are removed/modified, a final sign-off will be given by the DCAS Chief Financial Officer to confirm that the money was obtained by DCAS and deposited into the City general fund.)

Accepted

Yes

2016-12-08T00:00:00.000

DCAS

2016-07-14T00:00:00.000

DCAS Internal Audit should conduct an internal audit of all of the deed restrictions that have been removed/modified in the past 10 years, to identify any potential exposure, and to follow up with how the property is being currently used. (Footnote: DCAS should conduct an in-depth Performance Review by reviewing the documents discussed below, or their equivalent, to identify whether the DCAS 9-step deed restriction modification process was followed for all deed restrictions that were modified and/or removed in the past 10 years, including but not limited to whether: (i) a Land Use Justification memo was drafted to approve the restriction modification; (ii) an appraisal was conducted and what was the value of both the appraisal and the cost to modify the deed; (iii) there was a written request and approval from the property owner to modify/remove the deed restriction; (iv) DCAS received the owner disclosure documents and confirmed that the property owner had no existing debts to the City; (v) approval was needed/obtained from the Uniform Land Use Review Procedure (ULURP); (vi) there was a public hearing, a notice of public hearing published in the City Record for one day, and if there was any public testimony and/or objection; (vii) a Mayor's Authorization Document (MAD) was provided by the Mayor's Office of Contract Services (MOCS); (viii) confirm that DCAS received the payment; and (ix) any publicly available date(s) of sale since the modification and price of sale(s).  The findings will be provided to DOI to investigate any patterns of possible improper activity.)

Accepted

Yes

2017-03-22T00:00:00.000

DCAS

2016-07-14T00:00:00.000

DCAS Asset Management should review the list of existing restrictive covenants, classify them by Use and Development type, and flag the properties that currently have requests to modify/remove deed restriction(s). (Footnote: Any properties with an existing or future request for deed modification and/or removal should follow the new and improved procedures.  Additionally, DCAS is proactively working with the Department of Buildings to ensure that permits are not issued in violation of a property's restrictive covenant(s).)

Accepted

Yes

2016-11-23T00:00:00.000

DCAS

2016-07-14T00:00:00.000

DCAS should conduct an independent retrospective appraisal of Rivington House to determine whether the December 2014 appraisal was conducted accurately. (Footnote: On June 7, 2016, DCAS requested an independent appraisal review be conducted by Aaron Valuation, Inc.  On June 29, 2016, Aaron completed the review and informed DCAS that the appraisal dated December 3, 2014 was conducted in accordance with industry and ethical standards and met the Uniform Standards of Professional Appraisal Practice (USPAP) requirements.)

Accepted

Yes

2016-06-29T00:00:00.000

LAW

2016-07-14T00:00:00.000

The Corporation Counsel should approve all deed restriction modifications.

Accepted

Yes

2016-11-01T00:00:00.000

Mayor's Office

2016-07-14T00:00:00.000

City Hall should issue a Mayoral Executive Order setting forth the revised policy for the amendment of deed restrictions; a. City Hall should include DCAS in the best interest of the City analysis because of DCAS' role in managing the City's real estate needs; and b. In addition to seeking consultation with other City agencies, City Hall should require approval from the DCAS Commissioner as well as the Commissioners of any and all City agencies consulted.

Accepted

Yes

2016-12-22T00:00:00.000

Mayor's Office

2016-07-14T00:00:00.000

City Hall should clarify the role of the Mayor's Office of Contract Services (MOCS), clarify its authority to issue Mayoral Authorization Documents (MADs), and clearly define whether a MAD signifies delegated Mayoral approval.

Accepted

Yes

2017-09-18T00:00:00.000

MOCS

2016-07-14T00:00:00.000

Prior to conducting the mandatory public hearing on deed restriction modifications, or any public hearing, MOCS should post notice of upcoming hearings on its website.

N/A

N/A

Not applicable

MOCS

2016-07-14T00:00:00.000

If MOCS continues to have the authority to issue Mayoral Authorization Documents (MADs), the MAD should be updated to clearly define that: (i) the MAD signifies delegated Mayoral approval, and (ii) clarifies whether the due diligence has been conducted by MOCS or the requesting agency to determine that the transaction is in the best interest of the City.

Accepted

Yes

2017-09-27T00:00:00.000

BP Manhattan

2016-07-19T00:00:00.000

Provide Community boards within its jurisdiction with the rules for disposition of city property.

Accepted

Yes

2016-12-13T00:00:00.000

DOC

2016-07-25T00:00:00.000

DOC MUST IMPLEMENT NEW UNIFORM POLICIES BANNING JAIL STAFF FROM WEARING PANTS WITH CARGO POCKETS, UNTIL A NEW UNIFORM POLICY IS IMPLEMENTED, JAIL STAFF MUST: * EMPTY ANY CONTENTS OF THEIR CARGO POCKETS. * BE SUBJECT TO PAT-DOWN SEARCHES OF THEIR CARGO

Accepted

Yes

2018-03-01T00:00:00.000

DOC

2016-07-25T00:00:00.000

CONSISTENT ENFORCEMENT OF CURRENT POLICIES PROHIBITING AN OFFICER NOT ASSIGNED TO A PARTICULAR POST FROM ENTERING ANOTHER HOUSING AREA. * ANY PERSON ENTERING A HOUSING AREA TO STATE THEIR REASON FOR DOING SO AND NEED TO BE DOCUMENTED IN THE HOUSING AREA LOGBOOK

Accepted

Yes

2015-01-16T00:00:00.000

DOC

2016-07-25T00:00:00.000

CONSISTENT ENFORCEMENT BY AREA SUPERVISOR, ESCORT OFFICERS AND HOUSING AREA OFFICERS OF SEARCH PROCEDURES FOR INMATE WORKERS WHEN THEY ENTER A HOUSING AREA OR RETURN OF THEIR ASSIGNED HOUSING AREA. * DOC MUST SUBJECT THEM TO MORE THOROUGH AND ROUTINE SEARCHES, ESPECIALLY WHEN THEY LEAVE AND ENTER HOUSING ARE. * EACH TIME INMATE WORKERS ENTER OR EXIT A HOUSING AREA THEY MUST BE SUBJECT TO A PAT-DOWN SEARCH. * IF THEIR DUTIES REQUIRE USE OF DELIVERY CARTS, DOC STAFF SHOULD SEARCH THE CART AND IF PRACTICAL, THE CONTENTS ON THE CART FOR CONTRABAND.

Accepted

Yes

2018-08-17T00:00:00.000

NYCHA

2016-07-28T00:00:00.000

That the language in NYCHA’s Management Manual-Chapter II: Rent and Rent Collection, which currently states that “development Housing Managers or designee may negotiate a payment plan using NYCHA form 040-385, Payment Affidavit,” be amended to require that the form must be used when negotiating a plan.

Accepted

Yes

2017-02-13T00:00:00.000

NYCHA

2016-07-28T00:00:00.000

That the language on NYCHA Form 040-385 - Payment Affidavit, which currently lists that “property management department approval is required for payment agreements that extend beyond 12 months” be amended to the correct time-period, as required in the Management Manual, to “beyond 24 months.”

Accepted

Yes

2017-02-13T00:00:00.000

DCAS

2016-08-03T00:00:00.000

Improve the hiring practice of Exam Monitors who have access to sensitive information, including requiring that background checks be conducted.

Accepted

Yes

2018-05-30T00:00:00.000

DCAS

2016-08-03T00:00:00.000

Create an affidavit that Exam Monitors must sign acknowledging that they cannot use the confidential information for any non-City purpose other than that of their DCAS duties.

Accepted

Yes

2016-10-17T00:00:00.000

DCAS

2016-08-03T00:00:00.000

Require all Exam Monitors to attend DOI and COIB training as a part of their orientation.

Accepted

Yes

2016-11-28T00:00:00.000