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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: If an AVL device is missing or disconnected, City agencies/offices should resolve the issue and report to NYCFleet-DCAS within one week, or the vehicle assignment could be reassessed. Vehicles with reoccurring disconnections may be reallocated to another City agency. NYCFleet-DCAS will notify DOI regarding all illegitimate disconnects.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2010-05-18T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: Business justification and the name of the driver need to be documented for all vehicle trips, especially if the vehicle is taken out of state and/or utilized off-duty.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-05T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: City employees should only have one assigned take-home vehicle, unless specific prior approval is granted and documented by NYCFleet-DCAS. If pool vehicles are assigned to a supervisor, vehicle usage should be appropriately documented for the driver(s).
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-05T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: Agency Transportation Coordinators (ATCs), or their designee, must be tasked with ensuring that all vehicles with telematics (whether in use or not in use) are online and tracked on a monthly basis. At least one Commissioner-designated individual per agency should get access to telematics to regularly monitor alerts once real-time AVL has been installed in agency vehicles.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2010-05-18T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should review their respective Fleet rules and regulations, and update annually and as necessary for significant interim changes. These forms should also be provided to NYCFleet-DCAS. For all City agencies/offices that use car share and/or EZ Pass, the ATC should audit the monthly usage and bills for mileage/weekend use, etc. City agencies/offices must have a clear policy on permitted EZ Pass usage, including commuting. Disciplinary actions must be taken as necessary for vehicle misuse.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-05T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices Payroll units, in conjunction with the ATC, should conduct a thorough audit to ensure compliance with the Federal rules for filing tax fringe benefits by both the agency and individual drivers.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should maintain up-to-date lists of fleet-related information, including but not limited to: agency vehicle assignments, authorized drivers and their respective driver’s licenses, take-home vehicles, vehicles used by on call emergency responders, fuel card users, EZ Pass assignees, parking placard assignees, defensive driving course completion dates, and Taxable Fringe Benefit forms.  All City agencies/offices that permit personal vehicle usage should also maintain up-to-date lists of fleet-related information, including but not limited to: registration, insurance, inspection, and mileage.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2010-05-18T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: ATCs should require all Authorized Drivers to sign (either hard copy or electronically via Employee Self Service) the Citywide and any agency-specific acknowledgement form(s) regarding Fleet rules. No City vehicles should be driven by unauthorized drivers who have not yet signed the required forms.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-04T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYCFleet-DCAS with the lists of agency vehicle assignments, take-home vehicles, authorized drivers, vehicles used by on call emergency responders, and fuel card users. NYCFleet-DCAS should also be notified of any significant interim changes. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-05T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: All ATCs are required to report to their Inspector General any significant vehicle misuse.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-05T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYCFleet-DCAS detailing fleet violations (driving out of pre-determined parameter, fueling out of pre-determined parameter, unplugged devices, vehicle non-use, etc.) and measures taken to address the violations.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-05T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Accepted
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: If an agency has a live-tracking system other than those which are managed by NYCFleet-DCAS, access must be shared with NYCFleet-DCAS. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-05T00:00:00.000
OLR
Agency: OLR • Date Issued: 2018-01-05T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
OLR
Date Issued
2018-01-05T00:00:00.000
Recommendation
Citywide PPR: Agencies/Offices may not use Purchase Orders or credit cards for any fleet-related expenses without written authorization from NYCFleet-DCAS or in the event of an emergency. These expenses include but are not limited to: auto parts, repairs, maintenance, lights and sirens, and fuel. Fuel cards should explicitly be used to purchase fuel.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2001-06-22T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Retrain all ACS/DYFJ staff of the agency's policy stating that any relationship between staff and clients must be for the benefit of the client and/or their families and must be consistent with agency aims.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-06-28T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Create a separate DYFJ policy manual, apart from the current ACS Code of Conduct, which pertains specifically to DYFJ employees and conduct at Detention Facilities.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-05-14T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Update the DYFJ standards of conduct, which has not been amended since 2008 and does not reflect that DYFJ is now a division of ACS or list the current leadership of this division.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-01-01T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Retrain all ACS/DYFJ staff of the agency's policy regarding undue familiarity with past and present ACS clients and their families.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-01T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Retrain ACS/DYFJ staff of the agency's policy regarding bringing contraband onto the premises or into the facilities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-06T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Retrain ACS/DYFJ staff of the agency's policy regarding the possession of contraband on the premises or inside the detention facilities.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-06T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Retrain ACS/DYFJ staff of the agency's policy regarding Gross Security Breach and that the posession of cell phones or any other electronic device, while on duty at an ACS detention facility, is prohibited.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-06T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: DOI Withdrawn/Suspended
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
Retrain all ACS/DYFJ employees that any relationship with a client, or their immediate family or relations, is prohibited. In addition, if a relationship of any sort exists between an employee and a client, it is the duty of that employee to report the relationship to the agency or to DOI within 24 hours or the following business day. If an employee becomes aware, observes, learns, or has a reasonable belief that another employee has an unduly familiar relationship with a client, that employee is to report this relationship to the agency or to DOI within 24 hours or the next business day. In addition, ACS should implement a clear penalty for sharing an unduly familiar relationship with a client and stipulate this penalty in both the ACS Code of Conduct and any DYFJ policy manual.
Acceptance Status
DOI Withdrawn/Suspended
Implementation Status
DOI Withdrawn/Suspended
ACS
Agency: ACS • Date Issued: 2018-01-08T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-08T00:00:00.000
Recommendation
ACS/DYFJ should, within 30 days of receipt of this referral, schedule corruption prevention lectures with DOI at Horizon, requiring JCs, including relevant staff members', attendance.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-03-23T00:00:00.000
DPR
Agency: DPR • Date Issued: 2018-01-11T00:00:00.000 • Acceptance Status: N/A
Agency
DPR
Date Issued
2018-01-11T00:00:00.000
Recommendation
Ad hoc trips not on trip tickets should be documented. Supervisors should provide a memo stating the time of their request and the location and scope of work to be conducted. This supplemental memo should be signed by the supervisor and attached to the trip ticket submitted upon at the end of the tour.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Recommendation no longer applicable
DPR
Agency: DPR • Date Issued: 2018-01-11T00:00:00.000 • Acceptance Status: N/A
Agency
DPR
Date Issued
2018-01-11T00:00:00.000
Recommendation
Random audits of trip tickets should be conducted to confirm all work was completed and additional trips are documented.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Recommendation no longer applicable
DPR
Agency: DPR • Date Issued: 2018-01-11T00:00:00.000 • Acceptance Status: N/A
Agency
DPR
Date Issued
2018-01-11T00:00:00.000
Recommendation
Random audits should include a comparative analysis of GPS data and trip tickets.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Recommendation no longer applicable
DHS
Agency: DHS • Date Issued: 2018-01-12T00:00:00.000 • Acceptance Status: Accepted
Agency
DHS
Date Issued
2018-01-12T00:00:00.000
Recommendation
Through its NYPD Management Team, DHS should provide annual re-training to its DHS police officers up to the NYPD standard and conducted by NYPD trainers in security-related topics, including de-escalation tactics, access control, mental health issues, victimization and trauma, domestic violence, crisis communication, physical training, tactical training, and scenario-based exercises. Training in the following areas should be emphasized: a. Access control at shelters. b. Custodial detentions. c. Securing detainees, notably handcuffing procedures. d. Drafting NYPD complaint reports, notably ensuring facts and charges comport.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2016-01-01T00:00:00.000
DHS
Agency: DHS • Date Issued: 2018-01-12T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DHS
Date Issued
2018-01-12T00:00:00.000
Recommendation
Through the NYPD Management Team, DHS should develop an assessment tool for supervisory staff deployment at shelter facilities to ensure on-site DHS supervisor presence during each duty tour where critical supervisory oversight is needed, such as during tours with relatively high detention or arrest activity.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-12T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DHS
Agency: DHS • Date Issued: 2018-01-12T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DHS
Date Issued
2018-01-12T00:00:00.000
Recommendation
DHS should require its DHS Police supervisors to review and sign-off on all NYPD complaint reports prior to its submission to NYPD to ensure accuracy of the events reported and citation of the appropriate Penal Law statutes.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-12T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DHS
Agency: DHS • Date Issued: 2018-01-12T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DHS
Date Issued
2018-01-12T00:00:00.000
Recommendation
DHS should require DHS Police Officer to notify his/her supervisor of all NYPD complaint report edits or modifications made at the behest of any member of the NYPD.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-12T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DHS
Agency: DHS • Date Issued: 2018-01-12T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DHS
Date Issued
2018-01-12T00:00:00.000
Recommendation
DHS should require all paperwork, including drafts, generated from an arrest, including memoranda book entries, internal DHS incident reports, NYPD complaint reports, DHS logbook entries, be preserved and maintained by the DHS Sergeant (or above) who oversaw the arrest event, until the underlying criminal matter is disposed in court.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-12T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DHS
Agency: DHS • Date Issued: 2018-01-12T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DHS
Date Issued
2018-01-12T00:00:00.000
Recommendation
DHS should send the following personnel to be re-trained in access control at shelters; custodial detentions; securing prisoners, notably handcuffing procedures; and drafting NYPD complaint reports, notably ensuring facts and charges comport: a. Aaron Bonilla b. Danah Yellowday c. Terish Brown
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: If an AVL device is missing or disconnected, City agencies/offices should resolve the issue and report to NYCFleet-DCAS within one week, or the vehicle assignment could be reassessed. Vehicles with reoccurring disconnections may be reallocated to another City agency. NYCFleet-DCAS will notify DOI regarding all illegitimate disconnects.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-03T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: Business justification and the name of the driver need to be documented for all vehicle trips, especially if the vehicle is taken out of state and/or utilized off-duty.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-02-18T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: City employees should only have one assigned vehicle, unless specific prior approval is granted and documented by NYCFleet-DCAS and documented by NYCFleet-DCAS.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-12-21T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: Agency Transportation Coordinators (ATCs), or their designee, must be tasked with ensuring that all vehicles with telematics (whether in use or not in use) are online and tracked on a monthly basis. At least one Commissioner-designated individual per agency should get access to telematics to regularly monitor alerts once real-time AVL has been installed in agency vehicles.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-18T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should review their respective Fleet rules and regulations, and update annually and as necessary for significant interim changes. These forms should also be provided to NYCFleet-DCAS. For all City agencies/offices that use car share and/or EZ Pass, the ATC should audit the monthly usage and bills for mileage/weekend use, etc. City agencies/offices must have a clear policy on permitted EZ Pass usage, including commuting. Disciplinary actions must be taken as necessary for vehicle misuse.
Acceptance Status
Accepted
Implementation Status
No
Agency Reported Status
Implementation in progress
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices Payroll units, in conjunction with the ATC, should conduct a thorough audit to ensure compliance with the Federal rules for filing tax fringe benefits by both the agency and individual drivers.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-12-21T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should maintain up-to-date lists of fleet-related information, including but not limited to: agency vehicle assignments, authorized drivers and their respective driver’s licenses, take-home vehicles, vehicles used by on call emergency responders, fuel card users, EZ Pass assignees, Parking Placard assignees, Defensive Driving Course completion dates, and Taxable Fringe Benefit forms. All City agencies/offices that permit personal vehicle usage should also maintain up-to-date lists of fleet-related information, including but not limited to: registration, insurance, inspection, and mileage.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-12-21T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: ATCs should require all Authorized Drivers to sign (either hard copy or electronically via Employee Self Service) the Citywide and any agency-specific acknowledgement form(s) regarding Fleet rules. No City vehicles should be driven by unauthorized drivers who have not yet signed the required forms.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-12-21T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYCFleet-DCAS with the lists of agency vehicle assignments, take-home vehicles, authorized drivers, vehicles used by on call emergency responders, and fuel card users. NYCFleet-DCAS should also be notified of any significant interim changes. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-03T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: All ATCs are required to report to their Inspector General any significant vehicle misuse.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-18T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYCFleet-DCAS detailing fleet violations (driving out of pre-determined parameter, fueling out of pre-determined parameter, unplugged devices, vehicle non-use, etc.) and measures taken to address the violations.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-18T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: If an agency has a live-tracking system other than those which are managed by NYCFleet-DCAS, access must be shared with NYCFleet-DCAS. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-18T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: Agencies/Offices may not use Purchase Orders or credit cards for any fleet-related expenses without written authorization from NYCFleet-DCAS or in the event of an emergency. These expenses include but are not limited to: auto parts, repairs, maintenance, lights and sirens, and fuel. Fuel cards should explicitly be used to purchase fuel.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2017-12-21T00:00:00.000
DOHMH
Agency: DOHMH • Date Issued: 2018-01-18T00:00:00.000 • Acceptance Status: Accepted
Agency
DOHMH
Date Issued
2018-01-18T00:00:00.000
Recommendation
Citywide PPR: All on-road City vehicles, take-home vehicles, car share, and long-term rentals – regardless of the agency/driver – should have telematics with real-time Automatic Vehicle Location (AVL), unless specific exemption is granted by the Mayor’s Office.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-18T00:00:00.000
DOF
Agency: DOF • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Accepted
Agency
DOF
Date Issued
2018-01-22T00:00:00.000
Recommendation
Before dismissing any parking summons due to a defective address, ALJs should personally verify the listed address by using a City database, such as the Department of Buildings Building Information Search.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-05-11T00:00:00.000
DOF
Agency: DOF • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Accepted
Agency
DOF
Date Issued
2018-01-22T00:00:00.000
Recommendation
Respondents or their agents, including brokers and their assistants, in attendance must identify themselves for the record prior to the start of any hearing.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-30T00:00:00.000
DOF
Agency: DOF • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Accepted
Agency
DOF
Date Issued
2018-01-22T00:00:00.000
Recommendation
ALJs must require respondents to authenticate any documentation submitted to support the dismissal of a parking summons. Authentication procedures should include respondent’s attestation under oath as to: (1) how he or she obtained the record; (2) that the record being submitted is accurate and true to the best of their knowledge; and (3) the respondent’s basis for believing the record to be accurate and true.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-05-11T00:00:00.000
DOF
Agency: DOF • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Accepted
Agency
DOF
Date Issued
2018-01-22T00:00:00.000
Recommendation
DOF should stop using audio cassette recordings to record its hearings and should instead use a recorder that stores recorded media in a digital archive.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-02-08T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-22T00:00:00.000 • Recommendation: ACS should reissue to staff ACS's timeframe for CNNX entries policy.
Agency
ACS
Date Issued
2018-01-22T00:00:00.000
Recommendation
ACS should reissue to staff ACS's timeframe for CNNX entries policy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-05-18T00:00:00.000
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