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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

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ACS
Agency: ACS • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-22T00:00:00.000
Recommendation
ACS should remind its staff that falsifying case records is an offense that leads to termination, and possible criminal prosecution.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-05-18T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2018-01-22T00:00:00.000
Recommendation
After identifying violent and recidivist criminal offenders, NYCHA’s Law Department should more aggressively prosecute tenancy termination cases against their households. When NYCHA leaseholders participated in, or knew or should have known of serious criminal activity that is threatening the safety and security of public housing neighbors, NYCHA should prosecute cases through the hearing stage and request that hearing officers authorize eviction of these households.
Acceptance Status
Rejected
Implementation Status
No
NYCHA
Agency: NYCHA • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2018-01-22T00:00:00.000
Recommendation
In cases where the head of household did not participate in or have knowledge of the crime, and particularly where criminal activity stems from gangs or crews based in a specific housing development or neighborhood, NYCHA’s Law Department attorneys and/or hearing officers should consider mandating that the household transfer to a different development far away from the locus of crime, and/or downsize to an appropriately-sized apartment.
Acceptance Status
Rejected
Implementation Status
No
NYCHA
Agency: NYCHA • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2018-01-22T00:00:00.000
Recommendation
NYCHA, including the Anti-Narcotics Strike Force of the Law Department, and Administrative Law Judge hearing officers, should make Permanent Exclusion a meaningful remedy by identifying cases involving blatant and repeated Violations of Permanent Exclusion, and aggressively prosecuting these cases to hold their households accountable for failing to exclude known criminal offenders.
Acceptance Status
Rejected
Implementation Status
No
NYCHA
Agency: NYCHA • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2018-01-22T00:00:00.000
Recommendation
For compelling reasons of personnel safety and law enforcement authority, NYCHA should strongly consider taking action to transfer the functions of investigating and enforcing Violations of Permanent Exclusion from NYCHA civilian investigators, to officers with law enforcement authority. Transferring these functions to a law enforcement entity would protect investigator safety and enhance the effectiveness of Permanent Exclusion enforcement.
Acceptance Status
Rejected
Implementation Status
No
NYCHA
Agency: NYCHA • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2018-01-22T00:00:00.000
Recommendation
NYCHA's Law Department should routinely check whether Permanently Excluded individuals continue to be reported as part of the household composition in order to identify households that are ignoring their Permanent Exclusion agreements.
Acceptance Status
Rejected
Implementation Status
No
NYCHA
Agency: NYCHA • Date Issued: 2018-01-22T00:00:00.000 • Acceptance Status: Rejected
Agency
NYCHA
Date Issued
2018-01-22T00:00:00.000
Recommendation
In order for NYCHA to understand the scope and impact of dangerous criminal activity by public housing residents and ensure it takes appropriate action, NYCHA should conduct a comprehensive audit of all Cases For Legal Action referred by NYPD, including reviewing the severity and any recurrence of criminal activity and evaluating whether the tenancy resolutions are appropriate, and should refer its findings to DOI.
Acceptance Status
Rejected
Implementation Status
No
DOC
Agency: DOC • Date Issued: 2018-01-24T00:00:00.000 • Recommendation: Re-training all of DOC Procurement Department staff including supervisors
Agency
DOC
Date Issued
2018-01-24T00:00:00.000
Recommendation
Re-training all of DOC Procurement Department staff including supervisors
Acceptance Status
Pending
Implementation Status
Pending
DOC
Agency: DOC • Date Issued: 2018-01-24T00:00:00.000 • Acceptance Status: Pending
Agency
DOC
Date Issued
2018-01-24T00:00:00.000
Recommendation
Audit all of DOC contracts submitted to ensure VENDEX questionnaires were included
Acceptance Status
Pending
Implementation Status
Pending
DOC
Agency: DOC • Date Issued: 2018-01-24T00:00:00.000 • Recommendation: Enhanced background checks on contractors working at prison facilities
Agency
DOC
Date Issued
2018-01-24T00:00:00.000
Recommendation
Enhanced background checks on contractors working at prison facilities
Acceptance Status
Pending
Implementation Status
Pending
ACS
Agency: ACS • Date Issued: 2018-01-26T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-26T00:00:00.000
Recommendation
ACS should revise its policy to require all CPSs to test the functionality of smoke and carbon monoxide detectors during each home visit, report non-functional detectors to landlords, and document these activities in CNNX.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2019-02-06T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-26T00:00:00.000 • Acceptance Status: Accepted
Agency
ACS
Date Issued
2018-01-26T00:00:00.000
Recommendation
ACS should endure that new and existing CPSs are able to determine wehther smoke and carbon monoxide detectors are operable.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2019-02-06T00:00:00.000
ACS
Agency: ACS • Date Issued: 2018-01-26T00:00:00.000 • Recommendation: ACS should ensure that CPSs make initial home visits as required by policy.
Agency
ACS
Date Issued
2018-01-26T00:00:00.000
Recommendation
ACS should ensure that CPSs make initial home visits as required by policy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2019-02-06T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2018-01-29T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2018-01-29T00:00:00.000
Recommendation
NYCHA should review its “robo-call” recordings used to contact NYCHA residents during heat and hot water outages: 1) initially upon receipt of a resident complaint; and 2) after repairs have been completed, and NYCHA should ensure that these two different messages are not readily confused and that NYCHA’s instructions are clear.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-03-16T00:00:00.000
HPD
Agency: HPD • Date Issued: 2018-01-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2018-01-30T00:00:00.000
Recommendation
Request the CYOC third-party inspector contracts for KOW and Hillman from Community Preservation Corporation to better understand the inspectors’ contractual obligations.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2018-01-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2018-01-30T00:00:00.000
Recommendation
Conduct meetings with CYOC third-party inspectors, KOW and Hillman, to review their inspection responsibilities to ensure that quality of work is being sufficiently assessed and documented.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2018-01-30T00:00:00.000 • Recommendation: Increase BLDS and third-party oversight on active Ultimate projects.
Agency
HPD
Date Issued
2018-01-30T00:00:00.000
Recommendation
Increase BLDS and third-party oversight on active Ultimate projects.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2018-01-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2018-01-30T00:00:00.000
Recommendation
Perform retroactive reviews on completed Ultimate and San Tech home, as necessary, to ensure that an appropriate level of documentation was retained to substantiate that homes were constructed in accordance with the plans, specifications and required code. For specific items that may have been inspected by San Tech, HPD should obtain proof and support that the work was appropriately installed
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-30T00:00:00.000
HPD
Agency: HPD • Date Issued: 2018-01-30T00:00:00.000 • Acceptance Status: Accepted
Agency
HPD
Date Issued
2018-01-30T00:00:00.000
Recommendation
In conjunction with KOW, HPD should review the deficient items related to the Palombos’s project included in the homeowner’s letter and compare to Ultimate’s Final Invoice to determine whether costs billed accurately align with the percentage of actual completed work.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-01-30T00:00:00.000
NYCHA
Agency: NYCHA • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Accepted
Agency
NYCHA
Date Issued
2018-02-01T00:00:00.000
Recommendation
Set up a procedure where qualified and trained asbestos investigators/inspectors, filed inspectors, construction project managers and roofers conduct spot checks to ensure that contractors conducting asbestos roof sampling are following best practices and using proper methods to seal up roof holes.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2020-03-17T00:00:00.000
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: If an agency has a live-tracking system other than those which are managed by NYC Fleet-DCAS, access must be shared with NYC Fleet-DCAS. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All on-road City vehicles, take-home vehicles, car share, and long-term rentals – regardless of the agency/driver – should have telematics with real-time Automatic Vehicle Location (AVL), unless specific exemption is granted by the Mayor’s Office. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: Business justification and the name of the driver need to be documented for all vehicle trips, especially if the vehicle is taken out of state and/or utilized off-duty.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should review their respective Fleet rules and regulations, and update annually and as necessary for significant interim changes. These forms should also be provided to NYC Fleet-DCAS. For all City agencies/offices that use car share and/or EZ Pass, the ATC should audit the monthly usage and bills for mileage/weekend use, etc. City agencies/offices must have a clear policy on permitted EZ Pass usage, including commuting. Disciplinary actions must be taken as necessary for vehicle misuse.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Accepted
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices Payroll units, in conjunction with the ATC, should conduct a thorough audit to ensure compliance with the Federal rules for filing tax fringe benefits by both the agency and individual drivers.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-02-14T00:00:00.000
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Accepted
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should maintain up-to-date lists of fleet-related information, including but not limited to: agency vehicle assignments, authorized drivers and their respective driver’s licenses, take-home vehicles, vehicles used by on call emergency responders, fuel card users, EZ Pass assignees, Parking Placard assignees, Defensive Driving Course completion dates, and Taxable Fringe Benefit forms. All City agencies/offices that permit personal vehicle usage should also maintain up-to-date lists of fleet-related information, including but not limited to: registration, insurance, inspection, and mileage.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-02-14T00:00:00.000
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Accepted
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All ATCs are required to report to their Inspector General any significant vehicle misuse.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-02-14T00:00:00.000
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Accepted
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: Agencies/Offices may not use Purchase Orders or credit cards for any fleet-related expenses without written authorization from NYC Fleet-DCAS or in the event of an emergency. These expenses include but are not limited to: auto parts, repairs, maintenance, lights and sirens, and fuel. Fuel cards should explicitly be used to purchase fuel.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-02-14T00:00:00.000
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: If an AVL device is missing or disconnected, City agencies/offices should resolve the issue and report to NYC Fleet-DCAS within one week, or the vehicle assignment could be reassessed. Vehicles with reoccurring disconnections may be reallocated to another City agency. NYC Fleet-DCAS will notify DOI regarding all illegitimate disconnects.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: Agency Transportation Coordinators (ATCs), or their designee, must be tasked with ensuring that all vehicles with telematics (whether in use or not in use) are online and tracked on a monthly basis. At least one Commissioner-designated individual per agency should get access to telematics to regularly monitor alerts once real-time AVL has been installed in agency vehicles.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: ATCs should require all Authorized Drivers to sign (either hard copy or electronically via Employee Self Service) the Citywide and any agency-specific acknowledgement form(s) regarding Fleet rules. No City vehicles should be driven by unauthorized drivers who have not yet signed the required forms.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYC Fleet-DCAS with the lists of agency vehicle assignments, take-home vehicles, authorized drivers, vehicles used by on call emergency responders, and fuel card users. NYC Fleet-DCAS should also be notified of any significant interim changes. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYC Fleet-DCAS detailing fleet violations (driving out of pre-determined parameter, fueling out of pre-determined parameter, unplugged devices, vehicle non-use, etc.) and measures taken to address the violations.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Bronx
Agency: DA Bronx • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Bronx
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: City employees should only have one assigned take-home vehicle, unless specific prior approval is granted and documented by NYC Fleet-DCAS. If pool vehicles are assigned to a supervisor, vehicle usage should be appropriately documented for the driver(s).
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All on-road City vehicles, take-home vehicles, car share, and long-term rentals – regardless of the agency/driver – should have telematics with real-time Automatic Vehicle Location (AVL), unless specific exemption is granted by the Mayor’s Office. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: If an AVL device is missing or disconnected, City agencies/offices should resolve the issue and report to NYC Fleet-DCAS within one week, or the vehicle assignment could be reassessed. Vehicles with reoccurring disconnections may be reallocated to another City agency. NYC Fleet-DCAS will notify DOI regarding all illegitimate disconnects.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: Business justification and the name of the driver need to be documented for all vehicle trips, especially if the vehicle is taken out of state and/or utilized off-duty.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: City employees should only have one assigned take-home vehicle, unless specific prior approval is granted and documented by NYC Fleet-DCAS. If pool vehicles are assigned to a supervisor, vehicle usage should be appropriately documented for the driver(s).
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: Agency Transportation Coordinators (ATCs), or their designee, must be tasked with ensuring that all vehicles with telematics (whether in use or not in use) are online and tracked on a monthly basis. At least one Commissioner-designated individual per agency should get access to telematics to regularly monitor alerts once real-time AVL has been installed in agency vehicles.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should review their respective Fleet rules and regulations, and update annually and as necessary for significant interim changes. These forms should also be provided to NYC Fleet-DCAS. For all City agencies/offices that use car share and/or EZ Pass, the ATC should audit the monthly usage and bills for mileage/weekend use, etc. City agencies/offices must have a clear policy on permitted EZ Pass usage, including commuting. Disciplinary actions must be taken as necessary for vehicle misuse.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices Payroll units, in conjunction with the ATC, should conduct a thorough audit to ensure compliance with the Federal rules for filing tax fringe benefits by both the agency and individual drivers.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should maintain up-to-date lists of fleet-related information, including but not limited to: agency vehicle assignments, authorized drivers and their respective driver’s licenses, take-home vehicles, vehicles used by on call emergency responders, fuel card users, EZ Pass assignees, Parking Placard assignees, Defensive Driving Course completion dates, and Taxable Fringe Benefit forms. All City agencies/offices that permit personal vehicle usage should also maintain up-to-date lists of fleet-related information, including but not limited to: registration, insurance, inspection, and mileage.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: ATCs should require all Authorized Drivers to sign (either hard copy or electronically via Employee Self Service) the Citywide and any agency-specific acknowledgement form(s) regarding Fleet rules. No City vehicles should be driven by unauthorized drivers who have not yet signed the required forms.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYC Fleet-DCAS with the lists of agency vehicle assignments, take-home vehicles, authorized drivers, vehicles used by on call emergency responders, and fuel card users. NYC Fleet-DCAS should also be notified of any significant interim changes. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All ATCs are required to report to their Inspector General any significant vehicle misuse.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All agencies/offices should provide annual updates to NYC Fleet-DCAS detailing fleet violations (driving out of pre-determined parameter, fueling out of pre-determined parameter, unplugged devices, vehicle non-use, etc.) and measures taken to address the violations.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: If an agency has a live-tracking system other than those which are managed by NYC Fleet-DCAS, access must be shared with NYC Fleet-DCAS. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
DA Kings
Agency: DA Kings • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DA Kings
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: Agencies/Offices may not use Purchase Orders or credit cards for any fleet-related expenses without written authorization from NYC Fleet-DCAS or in the event of an emergency. These expenses include but are not limited to: auto parts, repairs, maintenance, lights and sirens, and fuel. Fuel cards should explicitly be used to purchase fuel.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-02-01T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DA NY
Agency: DA NY • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA NY
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: All on-road City vehicles, take-home vehicles, car share, and long-term rentals – regardless of the agency/driver – should have telematics with real-time Automatic Vehicle Location (AVL), unless specific exemption is granted by the Mayor’s Office. Due to security precautions, Law Enforcement Agencies that conduct criminal investigations will continue to monitor their respective fleets.
Acceptance Status
N/A
Implementation Status
N/A
DA NY
Agency: DA NY • Date Issued: 2018-02-01T00:00:00.000 • Acceptance Status: N/A
Agency
DA NY
Date Issued
2018-02-01T00:00:00.000
Recommendation
Citywide PPR: If an AVL device is missing or disconnected, City agencies/offices should resolve the issue and report to NYC Fleet-DCAS within one week, or the vehicle assignment could be reassessed. Vehicles with reoccurring disconnections may be reallocated to another City agency. NYC Fleet-DCAS will notify DOI regarding all illegitimate disconnects.
Acceptance Status
N/A
Implementation Status
N/A
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