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Policy and Procedure Recommendations (PPR) Portal

The New York City Department of Investigation’s Policy and Procedure Recommendations (PPR) Portal provides the public with a greater understanding of the recommendations DOI issues to City agencies and entities. PPRs are formal written recommendations to City agencies that correct policy, procedural and operational vulnerabilities identified through DOI investigations. These PPRs are part of DOI’s distinct approach to attacking corruption: through prevention, education, arrests, public reports, and reforms that tighten internal controls and prevent fraud and corruption from re-occurring. PPRs help improve the efficiency and effectiveness of City government, defend the City from fraudulent activity, and protect City workers and the public from conditions that could affect health and safety. This dataset pulls the most recent information from DOIs PPR portal, available on their website.

City Government Department of Investigation (DOI) Dataset jstn-jaut 7 fields
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Showing 50 real records
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency designate separate personnel from P-card and/or credit card users to approve purchases as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency institute regular monthly reviews of P-card and/or credit card usage and the respective backup documentation as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency prohibit cash advances on P-cards and/or credit cards.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Rejected
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: FMS Accounting Policies and Procedures Manual, Comptrollers Directives and Memorandum), an agency specific written policy concerning compliance with FMS rules should be established.
Acceptance Status
Rejected
Implementation Status
No
Agency Reported Status
Unknown rejection
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Rejected
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency FMS users at the agency sign an acknowledgment of the agency-specific FMS policy.
Acceptance Status
Rejected
Implementation Status
No
Agency Reported Status
Unknown rejection
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends separation of the duties of submitting and approving payments in FMS between different personnel.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends prohibiting FMS users from sharing personal FMS passwords with others and from taking FMS actions on behalf of others.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends regular reviews to determine that agency transactions have been allocated to appropriate budget object codes.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DoITT
Agency: DoITT • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DoITT
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the reviewers be separate personnel from those who assigned codes to particular transactions.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Rejected
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: NYC Comptrollers Directives and Procurement Policy Board rules), an agency specific written policy on P-card and/or credit card usage should be established.
Acceptance Status
Rejected
Implementation Status
No
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency purchasing staff sign a form acknowledging having reviewed the agency specific P-card/credit card policy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-06T00:00:00.000
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency staff using P-cards and/or credit cards obtain written supervisor approval prior to any credit card purchases.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-06T00:00:00.000
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency designate separate personnel from P-card and/or credit card users to approve purchases as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-06T00:00:00.000
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency institute regular monthly reviews of P-card and/or credit card usage and the respective backup documentation as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-06T00:00:00.000
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency prohibit cash advances on P-cards and/or credit cards.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-16T00:00:00.000
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Rejected
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: FMS Accounting Policies and Procedures Manual, Comptrollers Directives and Memorandum), an agency specific written policy concerning compliance with FMS rules should be established.
Acceptance Status
Rejected
Implementation Status
No
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency FMS users at the agency sign an acknowledgment of the agency-specific FMS policy.
Acceptance Status
Accepted
Implementation Status
Yes
Agency Reported Status
Alternate measures implemented
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends separation of the duties of submitting and approving payments in FMS between different personnel.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-04-16T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends prohibiting FMS users from sharing personal FMS passwords with others and from taking FMS actions on behalf of others.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-04-16T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends regular reviews to determine that agency transactions have been allocated to appropriate budget object codes.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-04-16T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
DYCD
Agency: DYCD • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
DYCD
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the reviewers be separate personnel from those who assigned codes to particular transactions.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Date Implemented
2018-04-16T00:00:00.000
Agency Reported Status
Agency self-reported practice already in place
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: N/A
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: NYC Comptrollers Directives and Procurement Policy Board rules), an agency specific written policy on P-card and/or credit card usage should be established.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: N/A
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency staff using P-cards and/or credit cards obtain written supervisor approval prior to any credit card purchases.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: N/A
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency designate separate personnel from P-card and/or credit card users to approve purchases as set forth in Comptroller’s directives and memoranda.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: N/A
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency institute regular monthly reviews of P-card and/or credit card usage and the respective backup documentation as set forth in Comptroller’s directives and memoranda.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: N/A
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency prohibit cash advances on P-cards and/or credit cards.
Acceptance Status
N/A
Implementation Status
N/A
Agency Reported Status
Not applicable
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: FMS Accounting Policies and Procedures Manual, Comptrollers Directives and Memorandum), an agency specific written policy concerning compliance with FMS rules should be established.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency FMS users at the agency sign an acknowledgment of the agency-specific FMS policy.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends separation of the duties of submitting and approving payments in FMS between different personnel.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends prohibiting FMS users from sharing personal FMS passwords with others and from taking FMS actions on behalf of others.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends regular reviews to determine that agency transactions have been allocated to appropriate budget object codes.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
Actuary
Agency: Actuary • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Practice Already in Place
Agency
Actuary
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the reviewers be separate personnel from those who assigned codes to particular transactions.
Acceptance Status
Practice Already in Place
Implementation Status
Practice Already in Place
Agency Reported Status
Agency self-reported practice already in place
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: NYC Comptrollers Directives and Procurement Policy Board rules), an agency specific written policy on P-card and/or credit card usage should be established.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency purchasing staff sign a form acknowledging having reviewed the agency specific P-card/credit card policy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency staff using P-cards and/or credit cards obtain written supervisor approval prior to any credit card purchases.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency designate separate personnel from P-card and/or credit card users to approve purchases as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency institute regular monthly reviews of P-card and/or credit card usage and the respective backup documentation as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency prohibit cash advances on P-cards and/or credit cards.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: FMS Accounting Policies and Procedures Manual, Comptrollers Directives and Memorandum), an agency specific written policy concerning compliance with FMS rules should be established.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency FMS users at the agency sign an acknowledgment of the agency-specific FMS policy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends separation of the duties of submitting and approving payments in FMS between different personnel.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends prohibiting FMS users from sharing personal FMS passwords with others and from taking FMS actions on behalf of others.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends regular reviews to determine that agency transactions have been allocated to appropriate budget object codes.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
LAW
Agency: LAW • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
LAW
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the reviewers be separate personnel from those who assigned codes to particular transactions.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-04-10T00:00:00.000
Mayor's Office
Agency: Mayor's Office • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
Mayor's Office
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that, in addition to the general written policies that are currently in existence (ex: NYC Comptrollers Directives and Procurement Policy Board rules), an agency specific written policy on P-card and/or credit card usage should be established.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-07T00:00:00.000
Mayor's Office
Agency: Mayor's Office • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
Mayor's Office
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency purchasing staff sign a form acknowledging having reviewed the agency specific P-card/credit card policy.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-07T00:00:00.000
Mayor's Office
Agency: Mayor's Office • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
Mayor's Office
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that agency staff using P-cards and/or credit cards obtain written supervisor approval prior to any credit card purchases.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-07T00:00:00.000
Mayor's Office
Agency: Mayor's Office • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
Mayor's Office
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency designate separate personnel from P-card and/or credit card users to approve purchases as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-07T00:00:00.000
Mayor's Office
Agency: Mayor's Office • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
Mayor's Office
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency institute regular monthly reviews of P-card and/or credit card usage and the respective backup documentation as set forth in Comptroller’s directives and memoranda.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-07T00:00:00.000
Mayor's Office
Agency: Mayor's Office • Date Issued: 2018-03-20T00:00:00.000 • Acceptance Status: Accepted
Agency
Mayor's Office
Date Issued
2018-03-20T00:00:00.000
Recommendation
Citywide PPR: DOI recommends that the agency prohibit cash advances on P-cards and/or credit cards.
Acceptance Status
Accepted
Implementation Status
Yes
Date Implemented
2018-08-07T00:00:00.000
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